Office Administration Specialist

3 days ago

مصر, Egypt Mercedes-Benz Manufacturing and Import Egypt Full time

**Aufgaben**:

- Main tasks- Responsible to facilitate/coordinate various management forums and follow-up with various executives, stakeholders towards timely closure of action points. Highlight areas of concern, risks that may hinder smooth Operations.
- Responsible for calendar management for the Head of Operations (HoO). Experience maintaining and prioritizing a manager’s calendar.
- Responsible for maintaining company records, setting up and managing both electronic and paper filing systems.
- Responsible for planning and execution of events and visits involving senior management and guests from HQ.
- Manage the flow of information from and to members of the leadership team & other management forums including HQ in Germany.

Develop and implement office procedures- Maintain department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Monitor Cash Outflow requests, report preparation and timely submission.
- Prepare Presentations for different Forums (Workshops, Meetings, Town Halls, etc.).
- Petty Cash Handing and settlement.

Training and qualification:
- Project Management

Technical knowledge:
- Technical knowledge in automotive industry

Soft skills/individual competence:
- Excellent command of English Language (German language is a plus)
- Excellent computer skills, especially MS Office (Word, Powerpoint, Excel, Outlook)
- Strong communication & interpersonal skills
- Attention to detail and analytical ability
- Ability to work across hierarchy
- Ability to proceed with problems in a structured manner, takes initiatives, willingness to learn, acts results-oriented, self-motivated

**Experience**:
- Experience in top management assistance function, especially in administrative and technical areas.

Reasonable know-how of intercultural aspects, especially German and Egyptian culture.**Qualifikationen**:

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