Project / PMO Coordinator

7 days ago

Cairo, Cairo, Egypt Flairstech Full time

Requirements and responsibilities

Roles & Responsibilities

  • Support the Ciena Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  • Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
  • Manage professional and personal scheduling for Ciena Director, including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site

Required skills and qualifications

  • Four or more years of experience in an administrative role reporting directly to upper management
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees.

Preferred skills and qualifications

  • Experience in overseeing budgets and expenses
  • Experience in developing internal processes and filing systems
  • Excellent English (written and spoken)
  • Expert in PowerPoint, MS Word, Excel, Confluence,
  • Manage Calendars,
  • Proficient in taking notes and follow-up on actions
  • Available EST from 8 AM to 5 PM

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