CEO Office Manager

3 days ago

Giza, Giza, Egypt Hamza Group Full time

At
Hamza Group
, we are a dynamic and fast-growing organization dedicated to providing exceptional
Water Solutions
. We value collaboration, innovation, and excellence, and we're looking for an organized, detail-oriented, and motivated individual to join our team as a
CEO
Office Manager
.

Location: El-Dokki.

Key Responsibilities:

1.  Executive Support:

·  Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.

·  Prepare and organize materials for the CEO's meetings, presentations, and conferences.

·  Ensure the CEO is well-prepared for meetings, including briefing on agenda items, providing necessary documents, and summarizing key information.

·  Act as the CEO's gatekeeper, screening calls, emails, and requests, ensuring the CEO's time is maximized.

2.  Communication & Liaison:

· Serve as a primary point of contact between the CEO and internal or external stakeholders, including employees, clients, and partners.

· Ensure timely responses to messages and follow-up on action items from meetings or correspondence.

3. Project Management & Reporting:

· Assist in managing and tracking the CEO's key projects, including deadlines, deliverables, and progress updates.

· Prepare detailed reports and summaries for the CEO, keeping them informed on important business developments.

· Analyze data and provide insights to assist the CEO in making informed decisions or presentations.

4. General Administrative Support
:

· Organize internal and external events or meetings for the CEO, such as conferences, board meetings, or team-building activities.

· Handle all aspects of the CEO's travel logistics, including booking flights, hotel accommodations, ground transportation, and meeting arrangements.

·  Organize and maintain a filing system for the CEO's important documents, reports, and other materials.

Qualifications:

  • Bachelor's degree in business administration, management, or a related field.
  • Proven experience as an office manager, administrative assistant, or in a similar role.
  • Experience in office management or in supporting senior staff with administrative tasks.
  • Excellent in English is a must.
  • Proficiency with office software (Microsoft Office, Google Workspace, etc.).
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Ability to prioritize tasks and work independently.
  • Strong problem-solving skills and the ability to troubleshoot issues efficiently.
  • A positive attitude, strong work ethic, and a willingness to contribute to a team-oriented environment.

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