Executive Assistant Office Manager

1 day ago

Cairo, Cairo, Egypt Premier Services and Recruitment Full time

Key Responsibilities

1. Executive Support

  • Manage executives' calendars, appointments, and travel arrangements.
  • Prepare reports, presentations, and correspondence on behalf of executives.
  • Handle confidential information with the highest level of professionalism.
  • Coordinate meetings, take minutes, and follow up on action items.

2. Office Management

  • Oversee day-to-day office operations, supplies, and facility needs.
  • Manage relationships with vendors, service providers, and building management.
  • Ensure the office environment is organized, safe, and efficient.
  • Supervise office support staff when applicable.

3. Communication & Coordination

  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Screen, prioritize, and respond to emails, calls, and requests.
  • Coordinate internal communications and assist with company announcements.

4. Administrative & Operational Support

  • Maintain document filing systems (digital and physical).
  • Assist with expenses, budgeting, and invoice processing.
  • Support HR and onboarding activities, including scheduling interviews and preparing welcome materials.

5. Event & Meeting Coordination

  • Plan and execute company events, team meetings, and executive workshops.
  • Arrange logistics, materials, catering, and attendee coordination.

Qualifications

  • Bachelor's degree in Business Administration or related field (preferred).
  • 3+ years of experience as an Executive Assistant, Office Manager, or similar role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
  • Ability to work independently with strong problem-solving skills.
  • High level of discretion, integrity, and professionalism.

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