Administrative Specialist

4 days ago

Giza, Giza, Egypt Jobs Wanted Full time

Egybell is hiring an Administration and Media Officer for a PR agency located in Cairo.

Position Profile

The Admin and Media Officer will be responsible for the day-to-day- agency operations that includes; handling accounts payable, payroll, grant report entry, managing the organization's HR, and helping in creating organizational and program budgets with the supervision of the Managing Director.

Responsibilities:

Administration Activities:


• Core person for managing office operations and standard of performance.


• Handle accounting records and manage monthly requirements with external auditing office.


• Update and maintain corporate database


• Assist MD in daily activities and projects


• Deal with third parties that includes; suppliers, production and designer…etc


• Assist other departments in some operational / co-ordination activities as needed.

Media Activities:


• Monitor with media team different media outlets (newspapers, on lines and magazines) for coverage of client news and competitor development


• Send daily clippings to clients and follow up on press


• Manage media monitoring reports/sheets


• Update and maintain media sheets and rates (newspapers, magazines, online and TV)


• Distribute and monitor press releases to the media


• Sending out communication for coverage


• Assist in media database for online, printed and magazines


• Handle monthly media and project reports


• Coordination with PR executives


• Prepare monthly project reports

Web/Social Media:


• Post content on our corporate website and social media planning


• Coordinate with the team on specific tasks within PR assignments


• Manage workflow within media operations as needed.

Qualifications and requirements:

  • • Bachelor's Degree in Administration or English
  • 4+ years' experience in the same position is a must.
  • Experience and a strong PR and media background are a must

Professional work experience is a must.


• Fluent in English is a must


• Translation E/A when required


• Proven communication and media skills


• Willing to learn and an effective team player.


• Can anticipate problems


• Complete challenging projects and capable of meeting deadlines


• Strong commitment and dedication to the agency's success as well as personal career


• Positive attitude, thorough and solutions-oriented, hard-worker and committed.


• Attention to detail and quality


• Presentable, active, and willing to learn.


• Adobe and Photoshop skills


• Develop Microsoft Suite, Internet, and Computer skills.


• Solve problems and take the lead in managing the office work


• Understanding of media and how to exploit media, regional, TV and radio (plus) Team Participation


• Actively participate in agency development processes


• Balance workload between office management and media to ensure that all work is accurate and completed within established deadlines


• Continually communicate with media and account executives, and third-party suppliers.


• Continually add feedback to the performance review of the work process as needed


• Talk intelligently about agency at internal and external meetings and industry functions


• Attend agency staff meetings and company events

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