Procurement Associate

1 week ago

مصر, Egypt United Nations Development Programme (UNDP) Full time

**Procurement Associate**:
**Advertised on behalf of**:
**Location**:

- Cairo, EGYPT**Application Deadline**:

- 06-Sep-23
- **(Midnight New York, USA)**

**Time left**:

- 14d 7h 53m**Type of Contract**:

- Service Contract**Post Level**:

- SB-3**Languages Required**:

- Arabic English**Expected Duration of Assignment**:

- 1 year**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Through the Regional Office for the Arab States (ROAS) in Cairo, several country offices (COs) and multi-country offices (MCO) as well as programme Offices (POs) across the region, UN Women builds on a long history of support to governments, civil society, and other actors to deliver for women and girls. We advocate for and enhance accountability to enhance women’s political participation and prevent and respond effectively to violence against women. Our economic empowerment programmes seek greater economic security and rights, particularly for marginalized groups of women. Other programmes in the Arab States involve partnering with women in their efforts to engage in peace and reconstruction efforts and push for gender equality (GE) provisions integral to preparing for, mitigating, and responding to disasters and emergencies. To bolster gender-responsive budgeting and public planning, we assist efforts to monitor the different impacts of budget and policy choices on women and men and to mainstream gender considerations across sectors.

Reporting to Procurement Analyst, the Procurement Associate is expected to support the Office on the day-to-day operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Procurement Associate must promote a high level of client-focused, quality and results-oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. S/he works in close collaboration with the Operations, Programme, and Projects staff team to ensure consistent service delivery and to resolve complex administration-related issues and information delivery.

**Duties and Responsibilities**:
**Implement administrative and procurement-related strategies in accordance with UN Women rules, regulations, and policies**:

- Ensure compliance of procurement activities with UN Women rules, regulations, policies, and strategies; implement effective internal control, proper functioning of a client-orient procurement management system, and business process mapping;
- Coordinate the implementation of corporate procurement management policies and strategies in support of cost saving and operations for the RO and COs in the region;
- Follow up with internal and external audits and ensure that appropriate response is provided, and actions are taken regarding all aspects of procurement management.

**Manage procurement processes for the Regional Office and Project Offices**:

- Develop and update the rosters of suppliers, and support the implementation of supplier selection and evaluation;
- Support the programme staff in the preparation of the procurement plans related to their projects;
- Coordination and consolidation of the organization’s requirements to identify the need for the establishment of Long-Term Agreements (LTAs);
- Review procurement requests and initiate procurement procedures for the office and projects goods and services;
- Organize procurement processes including the preparation of mini bids, Request for Quotations (RFQs), Invitation to Bids (ITBs) or Requests for Proposals (RFPs) documents, receipt of quotations, bids, or proposals; prepare requests for award of contracts for the review and approval of relevant authorities, in full compliance with UN Women regulations and rules;
- Perform Case manager role in ERP system (Quantum); prepare/close Purchase Orders (POs) and contracts;
- Prepare submissions to the Procurement Review Committee (PRC);
- Ensure the supplier evaluation reports are recorded with respect to delivery performance and commercial acceptability;
- Ensure the asset list related to procurement purchases is registered in cooperation with the regional office asset focal person;
- Follow up on payment with finance and inform the vendor.

**Manage the organization of logístical services for events within the regional office**:

- Organize and coordinate the travel requests for event participants including the purchase of tickets for meeting participants and Daily Subsistence Allowance (DSA) calculation;
- Organize hot

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