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Finance Assistant

4 weeks ago

مصر, Egypt United Nations Development Programme (HQ) Full time

Background

Preliminary top-down estimates of the global financial gap for biodiversity range from US$ 100 to 400 billion annually and detailed bottom-up assessments in participating BIOFIN countries validate this significant financial need and have helped identify finance solutions required to achieve the Aichi Targets and biodiversity related SDGs. In recent decades, biodiversity finance tools and solutions have demonstrated their importance for achieving biodiversity and sustainable development goals. But since countries have not approached the issue of biodiversity finance in a comprehensive manner, the choice and adoption of finance solutions has remained experimental and opportunistic. Improved choice, design and implementation of effective well-tailored finance solutions will strengthen a countries’ chances of achieving national and global biodiversity targets.

The Biodiversity Finance Initiative - BIOFIN - is a global programme that developed, piloted, and is continuously improving a methodology to measure existing biodiversity expenditure levels, assess future financial needs, and design comprehensive plans to use finance tools and solutions that increase financing, effectiveness and efficiency of biodiversity management in 35 countries. BIOFIN’s first phase (2012-2018) enabled full assessments and initial implementation of finance plan elements in target countries. Significant enhancement and scaling up of finance solutions is required in all countries to address the biodiversity finance challenge. BIOFIN’s second phase enables the 35 countries to complete the design and implementation of priority finance solutions and will allow new countries to undertake the assessments as well as create and implement their biodiversity finance plan. At the central level, knowledge management platforms will be expanded and additional guidance produced for most valuable finance solutions.

**Responsibilities**:
The Finance Assistant will be responsible for providing back-office/administrative support to the Project Lead and National Project Coordinator including: (I) facilitating procurement; (II) financial and administrative tracking of activities and expenses; (III) support with communication, facilitation and organisation of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.; (IV) liaising with UNDP country office and global BIOFIN administrative team to facilitate financial reporting and compliance, and UNDP procurement compliance.

Management support

Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting.

Assist in ensuring that project is executed in a timely and appropriate manner.

Facilitate, guide and monitor the work of the national BIOFIN team; manage payment schedules.

Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities. Ensure all national and international travel is organised smoothly.

Document and share records of meetings, decisions, actions, etc.

Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations.

Any other duties assigned by the National BIOFIN Leader or National Project Coordinator that have direct relevance to the project.

Financial Oversight

Manage the project budget, oversee procurement and accounting, together with the UNDP Country Office and the global BIOFIN Team.

Ensure financial resources are disbursed on time to implementing partners.

Maintain records of expenditures and collaborate in financial reporting.

Key deliverables (products and processes):
Develop calculations for the development of the annual workplan/budget.

Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations.

Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure.

Ensure the atlas approval system is set up at the Country Office for BIOFIN

Take care of all logístical matters to organise the inception workshop, consultation workshops and any meetings as required

Regularly update of the procurement plan and contacts list.

Take care of all travel arrangements for national travel/missions and participants to national level workshops.

Handle all travel for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely and confirmations/changes of travel arrangements are communicated to the global BIOFIN team immediately.

Institutional Arrangement

The Project Management unit (PMU) will consist of Senior Finance Expert (Project Lead), National Project Coordinator, Policy and Institutional Expert, Environmental Finance Expert, Finance Specialist and Finance Assistant who will be working under