Project Coordinator
3 days ago
Zusammenfassung der Position: Ein Projektkoordinator unterstützt mehrere Führungspositionen am GUC, um einen reibungslosen und effizienten Betrieb zu gewährleisten.
Verantwortlichkeiten: Der Verwaltungsmitarbeiter übernimmt eine Vielzahl mäßig komplexer Verwaltungsaufgaben, darunter:
1. Gewährleistung eines effektiven, aktuellen und korrekten Betriebs durch administrative Unterstützung.
2. Unterstützung bei täglichen Büroaufgaben und allgemeinen Verwaltungstätigkeiten.
3. Koordination und Durchführung wichtiger Sonderprojekte eigenständig oder in Zusammenarbeit mit anderen Gruppen nach Anweisung der Vorgesetzten.
4. Bereitstellung von Unterstützung für Vorgesetzte, um sicherzustellen, dass alle für eine effektive Entscheidungsfindung erforderlichen Ressourcen verfügbar sind.
5. Verfassen und Verteilen von E-Mails, Korrespondenznotizen, Briefen und Formularen.
6. Planung von Terminen und Besprechungen sowie Unterstützung bei der Materialvorbereitung.
7. Anfertigung und Zusammenstellung von Sitzungsprotokollen.
8. Zusammenstellung und Eingabe statistischer Berichte und Diagramme.
9. Erstellung von Tabellenkalkulationen und Präsentationen.
10. Durchführung von Forschungsaufgaben nach Bedarf.
11. Pflege des elektronischen und gedruckten Ablagesystems.
12. Aktualisierung und Sicherstellung der Richtigkeit der Datenbanken der Organisation.
13. Unterstützung bei Ad-hoc-Aufgaben nach Bedarf.
Qualifikationen:
- Ausbildung: Hochschulabschluss.
- Erfahrung: 0 bis 3 Jahre Berufserfahrung.
Anforderungen
- Sprachkenntnisse: Fließende Deutschkenntnisse in Wort und Schrift.
- Kommunikations
- und Präsentationsfähigkeiten: Hervorragende Fähigkeiten in beiden Bereichen.
- Verwaltungsfähigkeiten: Effektive Organisation und Priorisierung der Arbeitsbelastung zur Einhaltung knapper Fristen, bei gleichzeitiger Gewährleistung hoher Genauigkeit.
- Proaktivität: Fähigkeit zur Initiative und eigenständigen Entscheidungsfindung.
- Kreativität und Problemlösungsfähigkeiten: Kreatives und einfallsreiches Arbeiten bei der Problemlösung.
- Computerkenntnisse: Sicherer Umgang mit verschiedenen Softwareanwendungen, insbesondere Microsoft Office.
- Arbeitsmoral: Hohes Maß an Arbeitsmoral, Multitasking-Fähigkeiten und Belastbarkeit unter Druck.
- Teamfähigkeit: Effiziente Zusammenarbeit und Interaktion mit Kollegen auf allen Ebenen.
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