Requisition Spot Buyer Specialist

1 day ago

القاهرة, Egypt Air Liquide Full time

**How will you CONTRIBUTE and GROW?**:
RSB is about strengthening business relationships and ensuring the delivery of products, at an affordable cost & assist in effecting more efficient sourcing processes to save costs and maximize profitability. This mission statement encompasses the various responsibilities and objectives mentioned earlier, including procurement strategy development, supplier management, cost reduction initiatives, risk management, inventory management, contract management, stakeholder engagement, claim management, rebate agreements, and internal customer satisfaction.
1 - Purchase Order Management

- Verifies that the PR (sent through e-procurement tool) has been validated by the purchase requester's manager according to Internal Authorization Structure
- Checks that the PR contains all the required information, for example: Text, attachment, Purchasing Group, Material Code
- Re-routes the purchase requester who have used a wrong process to the appropriate one
- Transforms PRs into PO
- Applies Procurement decisions and if No Procurement Decision, starts Spot Negotiation
- Communicates to purchase requester all modifications linked to the POs (Delivery Date, reference,)
- Ensures regular validation by Procurement RSB Manager
- Informs Requesters with (PO Acknowledgment,...) and the PO status
- Follows up on the Commodity Receipts (Commodity is including Goods and Services)
- Reminds Supplier in case of late delivery
- Informs purchase requester in case of late Commodity Receipt entries

2 - Non-Strategic / Low Value Spot Buy Management

- work on day-to-day spot buying, including negotiation & supplier selection for non strategic purchases
- work Spot Buy process according to defined guidelines, strategies and instructions given by Procurement manager.
- Launch RFQ to suppliers
- Negotiate and select a supplier according to the defined strategy in the category (generally selection of the best offer)
- Ask for the appropriate validation when the supplier selection is not the best offer (better lead time needed, technical advantages, know-how)
- Manage the process of (Create, place and follow up on purchase orders)
- Ensure timely delivery through regular contact with suppliers
- Working on strategic buying and supporting sourcing team.
- Manage the strategic deals directed from Head of procurement or top management
- Archiving Savings as per category and objective by RSB Manager

3 - Ensures Invoice Discrepancies Management
- Review and commenting Payment Requests coming from Procurement Administrator
- Receives the internal claims from Account Payable clerk, regarding “on hold” invoices and informs AP Clerk
- Solves price difference cases with Supplier
- Solves quantity difference cases with purchase requester and / or Supplier
- Regularly checks the outstanding POs without goods receipt in the system
- Checks that there is no pending requests regarding “On hold” invoices on monthly basis
- Sets up action plan with Accounting and inventory department to upgrade the process efficiency on monthly basis
- Support the Finance to close the advance payments settlement issues Verifies Procure To pay Process information

4 - Delivery tracker follow up

- Follow up with shipping team
- Ensure adding all the inputs through ERP system
- updating delivery date

5Monitoring open POs & Ensure three way match

- Open PO Monitoring: Regularly review and monitor open Purchase Orders to ensure timely receipt of goods or services and resolve any discrepancies or delays.
- Three-Way Match Compliance: Implement and enforce a three-way match process involving POs, invoices, and receipts to verify accuracy and completeness of transactions.
- Vendor Communication: Maintain effective communication with vendors to facilitate timely order fulfillment, address issues, and ensure compliance with agreed-upon terms and conditions.

6 - Claim management & rebate agreements

- ensuring timely resolution and accurate documentation under managing from the RSB Manager
- Investigate and validate claims to determine their legitimacy, working closely with stakeholders such as finance and operations.
- Collaborate with suppliers to resolve discrepancies and negotiate settlements to the satisfaction of all parties involved.
- Administer rebate agreements with vendors, ensuring compliance with terms and conditions outlined in contracts.
- Monitor rebate accruals and payments to ensure accuracy and timeliness, reconciling discrepancies as necessary.
- analyze rebate performance and trends to identify opportunities for optimizing rebate agreements and maximizing savings.

7 - Internal customer satisfaction

- Build and maintain strong relationships with internal stakeholders, including departments such as finance, operations, and project management.
- Act as a primary point of contact for procurement-related inquiries, providing timely and accurate assistance and guidance.
- Collaborate with internal customers to understa

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