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Procurement Officer

2 weeks ago

مصر, Egypt Pathfinder International Full time

**Project Description**:
The WESE program is five-year USAID-funded project designed to engage, leverage, and partner with the private sector as well as public social service initiatives to encourage women’s participation in the workforce; generate demand for financial services; promote tailored, market-based solutions to women’s economic empowerment; and strengthen GBV prevention and response such that women become more economically and socially resilient.

WESE activities **_integrate, mutually reinforcing private and public sector-led approaches_** that aim to **_change power relationships, transform structures, and build agency_** to effect results along critical change pathways. The program interventions are designed to lead women in priority governorates feeling safe, valued, and empowered at work; motivated and able to embrace financial autonomy; and respected and free from violence in their homes, communities, and workplaces.

The program works closely with **_market-based partners_** to develop, lead, scale, sustain, and champion innovative solutions, recognizing the economic AND social benefits of gender-inclusive, empowering policies and practices.

**Job Summary**:
The Procurement Officer will be responsible for overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation.

**Primary Responsibilities and Duties**:
With mínimal administrative oversight, essential responsibilities will include and not be limited to the following:

- Ensure that procurement procedures and regulations are followed, particularly that all procurements are fully and transparently documented through purchase requests, SOW’s, purchase orders, request for quotation, comparative statements, bid analyses, Invoices and delivery reports;
- Provide support in preparing and monitoring annual procurement plan for the project;
- Respond on time to procurement requests from the WESE project staff related to supplies, materials, and other items for program beneficiaries and activities;
- Coordinate and ensure that all project related purchases are reviewed and approved in accordance with the Pathfinder LLC and WESE project authorization matrix;
- Issue bid invitations and RFQs and prepare source selection memos which provide clear justification for selection of vendors and service providers;
- Develop solutions in consultation with the project team for any procurement delays;
- Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award
- Prepare and issue rejection, debriefing, award notification letters as required;
- Prepare an evaluation report by compiling assessment of all evaluation panel members;
- Verify deliveries are complete and done in a timely manner;
- Ensure required vetting is complete prior to engagement;
- Update the procurement tracking log and associated database (s) or other tracking tools as requested;
- Maintain a database of quality, reliable suppliers, consultants and service providers for different categories of supplies, services, and goods;
- ensure that documents, official contracts and correspondence on all procurements, complies with USAID and Pathfinder rules, regulations and local laws;
- Coordinate with administration team the reconciliation of inventory tracking sheet if needed;
- Provide technical support and training on procurement for Pathfinder WESE program staff and partners,
- Perform other duties as assigned.

**Required Qualifications**:

- Bachelor’s degree in Accounting or Business Administration OR any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

**Knowledge, Skills, and Abilities**:
With mínimal administrative oversight, essential responsibilities will include and not be limited to the following:

- A minimum of 7 years of relevant experience in procurement, logistics, or related area;
- Knowledge of the international development funding arena desirable;
- Strong Knowledge of 2 CFR 200, CFR 228, USAID Procurement rules and regulations is required;
- Excellent computer skills in Microsoft Office Suite (especially Excel);
- Accuracy and attention to detail;
- Strong ability to use and develop management and tracking systems;
- Professional verbal and written abilities in both English and Arabic;
- Good communication and negotiation skills;
- Good interpersonal & organizational skills, high degree of confidentiality and trustworthiness;
- Ability to multitask/perform under tight deadlines.

**Effort, Reporting and Other Administrative Requirements**:
The Procurement Officer is a full-time position that reports to the Director of Finance & Operations who will coordinate all aspects of his/her employment, including but not limited to job description, duties, q