Lead Contracts

2 months ago

مصر, Egypt Ppl Dynamic Full time

**Job summary**
- Responsible for procurement of Works, Goods or Services for our Client projects.
- Ensure that our Client secures the best deals for materials and services obtained.
- Prepare and assist with projects related contracts, ensuring alignment with respective project's need.

**Roles & responsibilities**

**Tendering**
- Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfill the needs at QO, including consultant/contractor/construction materials etc.
- Implement standardized tendering methods for project procurement, using standard templates, tools and documents that facilitate tender preparation
- Assist in maintaining accurate vendor database (contractors, suppliers, consultants); ensure database reflects latest information on pricing, delivery time and resources.
- Manage end-to-end RFP process-from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award
- Prepare invitation letter in case of pre-qualification and/or, shortlisting for tender Issues at Client side.
- Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work.
- Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with Client side objectives, draft contract agreements with the most compatible legal and commercial terms.
- Issue documents/contracts for review by Head/Manager-C&P.
- Draft responses to tender queries which relate specifically to contractual, commercial and financial aspects of the tender agreement.
- Recommend vendors based on bids along with vendor scorecards
- Create and maintain list of Tier 1, 2 and 3 suppliers and their performance scorecards
- Collect feedback from relevant departments on supplier / service performance.
- Assist in negotiation with contractors to ensure highest quality service at the most effective price.

**Contract Processes**
- Carry out the evaluate and agree all variations, change orders or concession requests with the contractor/consultant, and prepare submissions together with the contractor/consultant, and prepare submission together with respective requesting department to concerned Tenders Committee for approval.
- Prepare financial statements during the period of the contract detailing the financial position for the assigned departments.
- Undertake contract related processes and monitor contract progress,
- Monitor the work of the awarded contractor/consultant/stakeholder by liaising with the respective department, to ensure compliance with the contract.
- Take actions/escalate when the contract is not being adhered to.
- Review disputes with contractors related to project procurement/ contracts.
- Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties.

**Control mechanisms**
- Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract.
- Take actions/escalate when the contract is not being adhered to
- Review disputes with contractors related to project procurement/ contracts.
- Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g., Legal, Finance, etc.) as needed for proper dispute management.

**Data and reporting**
- Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods.
- Update data such as changes in information about suppliers products and prices.
- Develop reports on project procurement functions.

**Other duties**
- Prepare timely and accurate MIS statements and reports.
- Perform other duties and responsibilities as needed as well as determine and manage priorities with mínimal guidance.

**Business capabilities**
- 7+ years of experience in a similar position, covering Infrastructure projects, particularly within the Real Estate environment.
- Extensive experience in awarding and managing Infrastructure contracts
- Expert knowledge of Infrastructure tendering and contracts processes commercial, technical and legal.
- Specific knowledge of local Infrastructure contract laws and other applicable contractual terms.

**Education**
- Bachelor’s degree in Engineering or similar discipline
- Other related Contract Certifications preferred

**Interpersonal skills**
- Excellent communication and interpersonal management skills.
- Strong coordination and stakeholder management skills
- Strong understanding of management processes, tools and techniques.
- Ability to manage time and prioritize work efficiently..
- Adept at building and maintaining strong relationships with users (Project Managers, Contract Management) and suppliers/contractors.

**Main Interfaces**
- Consultants, Con

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