Program Assistant

14 hours ago

مصر, Egypt Amideast, Inc. Full time

**COMPANY DESCRIPTION**:
:
The Program Assistant will support the Private Sector and Alumni Engagement Officer in the monitoring and support of students in the Public University Scholarships program and the implementation of functional aspects of the program by providing administrative and logístical support for student advising at Cairo University and private sector engagement activities. Tasks may include data entry, drafting and processing documents, arranging orientations and workshops, contacting students, creating student reports, making phone calls, collecting data, coordinating appointments and meetings, and timely and accurate filing of key project documentation. This is an excellent position for a fresh graduate to get some work experience and exposure on a fun project with a motivated team.

**RESPONSIBILITIES**:

- Communicate professionally and compassionately with students on a regular basis, advising on policies and required paperwork
- Track student completion of activities and requirements and ensure that the student monitoring database is up to date
- Participate in updating the students update report on quarterly basis, IQMs, blurbs and disciplinary actions
- Draft program documents including formal university/company letters, success stories, and report components
- Update students Files with GPA, ITP, TOEIC and add the updates to the monitoring sheet
- Coordinate logistics (travel, accommodations, materials, online sessions, and more) for university visits and private sector events
- Maintain program files and documentation in an organized manner
- Arrange for meetings and record meeting minutes
- Support in preparation of students’ monthly allowances and reimbursements sheets for Program’s officer approval
- Assist program officer in coordinating and scheduling career advising sessions for all students
- Collect post career advising sessions reports
- Perform other tasks as requested**QUALIFICATIONS AND SKILLS**:
**_REQUIRED_**
- Bachelor’s Degree in any relevant discipline such as education or business.
- Proficient in using Microsoft Word, PowerPoint, Excel, and Outlook.
- Excellent English and Arabic proficiency.
- Organization and problem-solving skills.
- Strong writing skills.
- Excellent attention to detail.
- Passion for youth development.
- Egyptian citizenship**_PREFERRED_**
- A minimum of 2 years of work experience.
- Demonstrated experience with program administration or project management.
- Time management skills.
- Team Player.
- Interpersonal Skills.
- TOEIC score of 600 or equivalent.

**WORK ENVIRONMENT**:
The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (temporarily due to COVID-19).
- Computer (laptop or desktop)
- Printer/Photocopier/Scanner/Fax
- Telephone
- Other (Specify if any)

The U.S. -Egypt Higher Education Initiative Public University Scholarships program provides underserved students from across Egypt with high quality undergraduate education in Egypt, and the skills and knowledge to participate actively and responsibly in their communities and contribute to the economic development of the country. The program is sponsored by USAID, in partnership with the Government of Egypt, as part of the U.S. -Egypt Higher Education Initiative.
The U.S. -Egypt Higher Education Initiative is an investment in Egypt’s future that provides educational opportunities for high-achieving Egyptians to learn skills that will better meet the needs of the 21st century economy. This U.S. Government Initiative encourages partnerships between Egyptian and American universities for knowledge transfer, research, and joint degree programs that reflect the needs of the modern economy in critical disciplines such as agribusiness, engineering, and entrepreneurship. It provides scholarships for talented young Egyptians—women and men from underserved communities in rural and urban areas—to Egyptian and American universities in fields that will help them reach their aspirations and contribute to Egypt’s economic prosperity.
The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.
Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national

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