Senior Executive Assistant
7 days ago
About the job Senior Executive Assistant & Office Manager
**Purpose of the job**
Provide unparalleled administrative support to our top executive leadership. This role is crucial in managing and overseeing all aspects of the CEOs office operations.
**Duties and responsibilities**
- Provide high-level administrative support, including preparing and managing the CEOs daily schedule and very active calendar, coordinating meetings, events, conference calls and record filing.
- Coordinate travel arrangements, visas, and agendas.
- Coordinate the CEOs speaking events.
- Act as the primary contact for French-speaking visitors and dignitaries and handle all logistics related to international visits.
- Arrange Executive Committee meetings and Board meetings (Agendas, Catering, etc.).
- Handle all correspondence in both French and English, including drafting, editing, and translating documents.
- Act as a point of contact for problem resolution, using discretion and judgment to address issues that arise in the executive office.
- Assist in the coordination and execution of special projects as directed by the CEO. This may include research, report preparation, and cross-departmental collaboration.
**Job specification**
**Education**
- University Degree from a renowned university.
- Fluent French speaker.
**Experience**
- Minimum of 15 years of experience in a senior administrative or executive support role, with a proven track record of supporting C-level executives in a fast-paced, international environment.
**Skills and abilities**
- Excellent verbal and written communication skills in both French and English, with a strong ability to translate accurately.
- Manage multiple tasks, prioritize effectively, and maintain attention to detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
- Experience with virtual meeting platforms and project management software is an asset.
- Strong interpersonal skills.
- Flexibility and ability to work beyond regular business hours as needed.
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