
Procurement Supervisor
4 weeks ago
Overview:
The Req to PO analyst will be working in a fast-paced high-volume environment that requires strong communication and organizational skills with an attention to detail. This position will be responsible for majorly communicating with suppliers & internal teams - finance and treasury team for the payment upload & transfer, to faclitate timely invoice processing, resolving supplier invoice exception resolution, feeback on overdues & payment plan, Invoice reconciliation and support internal & external stakeholders
**Responsibilities**:
- Lead custom clearance operations internally and externally.
- Lead Waste management process internally and externally.
- Responsible to co-ordinate with suppliers to get clarification about helpdesk replies which are unclear
- Manage regular calls with the supplier finance team to give them feedback on overdues and payment plans.
- Faclitate in getting the missing invoice copies form the suppliers and send it to receiving room for scanning.
- Manage upload advance payments on the system.
- Connect regular basis with PEP finance team to review the payment plan.
- Follow up with finance and treasury team for the payment upload and transfer.
- Follow up with banking team to get swifts of transferred payments.
- Follow up with engineering team for missing GR.
- Attend supplier complaints about delayed payments and route to the appropriate team members.
- Attend inquiries about rejected invoices from suppliers and route to the appropriate team members.
- Support in having the breakdown of the transferred payments for the supplier as they don’t receive payment advice.
- Responsible to co-ordinate between the suppliers & internal AP team for timely Invoice processing
- Resolve Invoice exception resolution related to supplier
- Receive supplier SOA, sending SOAs to finance and helpdesk teams.
- Maintain Templates, Create/Approve/Manage Requisitions, PO, Blanket PO & track status
- Review AP invoice aging & AP AP Reconciliation to ensure compliance
- Faclitate manual Invoice payment execution
- Monitor shipping ETA’s & manage custom clearances
Qualifications:
- Strong interpersonal skills (needs to be able to build relationships with Suppliers & Users) ability to interact effectively with all levels of internal teams and suppliers
- Strong organizational, investigative, communication and strategic thinking skills
- Ability to prioritize and handle multiple tasks simultaneously
- Proficiency in Microsoft Office software (Word, Excel, Powerpoint)
- Professional presentation experience
- Ideally with a Procurement or finance/analytical background
- Good English level (Very good written and spoken)
- Bachelor’s Degree
- 4 to 5 years of experience
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