HR & Office Admin. - Cairo, Egypt (Available to
4 hours ago
**Role Summary**:
The HR and Office Administrator will perform the administrative parts of the HR function and provide administrative support to the Managing Director and the other departments.
**Primary Duties and Responsibilities**:
- Act as the First point of contact for employees on any HR related queries;
- Perform administrative functions of the human resources department;
- In charge of creating and maintaining employee records (personal data, organizational structure) and employee handbook;
- Assist in the development of organizational charts and presentations to support Management initiatives;
- Enroll employees in leave management system and update leave database;
- Assist with the payroll by providing the relevant data;
- Submit and reconcile expense reports;
- Handle office administration tasks, such as filing, generating reports and presentations, setting rooms up for meetings, managing office supplies;
- In charge of Letter generation / HR memos;
- Handle Travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations;
- Collaborate closely with the regional HR team for MENA on HR matters, including new hires, on-boarding, performance management, and training;
- Organize and supervise the Facility Management including outsourced service providers and their staff;
- Photocopy and print various documents, sometimes on behalf of other colleagues;
- Organize and store paperwork, documents and computer-based information;
- Schedule and attend meetings, create agendas and takes minutes;
- Book meeting rooms and conference facilities;
- Liaise with staff in other departments;
- Support company leadership and supervise administrative department activities for staff members;
- Greet office visitors and direct them to the appropriate parties;
- Handle basic office tasks;
- Order, store and distribute office supplies;
- Manage the maintenance and replacement of office equipment;
- Arrange both internal and external events;
- Maintain the company social media accounts;
- Provide administration support to Sales Reps, Property Managers and Senior Management.
**Skills and Qualifications**:
- Minimum 5 years of experience in an HR administrator or HR assistant role;
- Fluent in spoken and written English;
- Bachelor’s Degree in Business Administration / HR or a relevant field is a plus;
- Previous experience in handling payroll is a plus;
- Basic knowledge in Egyptian Labor law is a plus;
- Strong interpersonal and time management skills;
- Self-organized;
- Knowledge of Microsoft Office (Windows, Excel, Office), ideally Office 365;
- SAP/ Success Factors is a plus.
**Job Types**: Full-time, Permanent
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