Procurement Specialist

6 months ago

مصر, Egypt ABB Full time

**Procurement Specialist**:
**Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences**:
You will be working as Buyer and will be part of Electrification business area for Smart Power division based in Cairo, Egypt. In this role you will be reporting to Purchasing Manager and will be responsible to purchase materials according to required technical specification, price, delivery schedule and terms, ensure purchasing activities align with corporate purchasing policies and procedures.

**Your responsibilities**:

- Collaborating closely with internal stakeholders, identifying procurement needs and monitoring Purchase Requisitions (PR) efficiently, ensuring a comprehensive understanding of delivery schedules and time-sensitive factors, particularly in coordination with key account managers to streamline the procurement process
- Maintaining a high level of automation by regularly updating Vendor Master Data (VMD), Material Master Data (MMD), Info-records and Source Lists to streamline the purchase order creation process, ensuring accuracy and completeness in purchase order processing, aligning with organizational standards and minimizing manual interventions
- Monitoring and enforcing timely Order Acknowledgment (OA) from suppliers, emphasizing adherence to agreed-upon timelines for acknowledgment of purchase orders, implementing efficient systems to track and managing OA times, proactively addressing delays and ensuring a smooth flow in the procurement process
- Implementing streamlined processes to minimize Inbound Processing Time, optimizing efficiency in handling and receiving goods from suppliers, collaborating with logistics and warehouse teams to establish effective procedures for quick and accurate processing upon receipt of inbound goods
- Reviewing shipping documents to ensure compliance with shipping instructions and issuing the ACID as per the Authority government LAW, opening IDC (form 4) with ABB Authorized banks, following up on providing approval with the financial team, being accountable for supporting any customs needs, including providing catalogues, special requirements, ensuring compliance with regulatory requirements and minimizing delays
- Establishing rigorous processes to ensure the accuracy of the Three-Way Match, aligning purchase orders, goods receipts and supplier invoices to mitigate discrepancies, implementing regular audits and checking to maintain a high level of accuracy in the matching process, contributing to financial integrity and control
- Monitoring and managing the aging of Goods Receipts /Invoice Receipts (GRIR), addressing discrepancies and ensuring timely resolution to maintain accurate financial records, implementing proactive measures to reduce GRIR aging, collaborating with warehouse and finance teams to enhance accuracy in recording transactions
- Establishing protocols to monitor Material to Come (MTC) aging, addressing delays in the arrival of materials and implementing strategies to minimize aging periods, collaborating with suppliers and logistics partners to improve forecasting and logistics planning, reducing MTC aging and ensuring a timely supply chain
- Opening NCR/CCRP for defects or shortages from suppliers and diligently follow up with feeder factories' Quality team until approval, rejection, or provision of inputs for NCRs/CCRP, developing and implementing a robust system for capturing and documenting Non-Conformance Reports (NCRs), ensuring comprehensive records of deviations from quality standards
- Conducting in-depth analysis using Excel, extracting valuable insights from data to inform decision-making, utilizing Power BI for dynamic reporting and visualization, transforming complex data sets into clear and actionable presentations for enhanced understanding and communication

**Your background**:

- Bachelor’s Degree in Engineering, Business Administration, Commerce, Logistics, or other relevant majors
- Minimum 3 to 5 years of experience in relevant field
- Experience in data analysis and reporting, excellent negotiation skills, problems solving and professional thinking skills
- Can handle pressure and control conflicts, high level of communication skills that guarantee excellent relations with customers and suppliers, sourcing and contracting skills and sense of urgency & follow up skills
- Fluency in both English & Arabic language is mandatory

**Benefits**:

- Retirement plan

**More about us**:
ABB Smart Power is a global technology leader, with products and solutions that make power supplies smart, connected and protected. Its intelligent products and solutions make power more competitive by impr

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