Exams Finance Officer
2 weeks ago
We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.
We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021-22 we reached 650 million people.
**Role Purpose**
Carry out day-to-day duties pertaining to exams operational finance and financial data analysis for planning.
Assist the country exams team with administration and financial management of exams products, programmes and projects.
**Main Accountabilities**:
**Financial Duties**
- Monitor running cost expenditure (including devolved budgets) against agreed budgets; perform weekly/monthly line item checks Identify any discrepancies in the financial reports
- Validate & process all Off-line Payments before submitted to Financial Controller.
- Park/post Transfer & Refund payments on SAP and reviewing supporting documentation to ensure it is done according to exams refund policy and Exams internal refund process.
- Ensure the correct WBS’s and GLs are used to post expenses and Income. Responsible for parking/posting corrective journal entries where necessary
- Debts over 30 days are chased and up-to-date information maintained according to Debtor Policy.
- Preparation & post monthly accruals, support preparation of cash flow forecasts, and planning and forecasting exercise
- Prepare Exams Income reconciliation reports and ensure they are completed on time and in the format assigned comparing the expected income to the cash collected.
- Identify exams bank income both GBP and local currency and take appropriate steps to match and maintain the Business Partner Account
- Create board PRs on SAP and ensure P2P compliance within exams team, work closely with PO releaser and Market Place to ensure all transactions are in line with procurement policy & Controls.
- Validate ESO’s confirmation on each examination board invoice against schools registration report, and sales Invoices sent to schools in order to make the mirroring between income & Expenditure
- Make GR for examination board PO lines on the system based on the above-mentioned process & after getting the confirmation of receiving the service from the operational officers
- Match the board fee invoices with the sales invoices issued to the customers to make sure that the related income has been collected before processing the board fee invoices
- Scan Board fee invoices & send it to HUB team in order to be IR-ed & paid on its due date
- Filling all examination boards POs, invoices & supporting documents for further P2P process audit.
- Report & Process all Exams Board Fee accruals on SAP after verifying with operational Managers Finance Manager & according to approval limits in DA.
- Report & Process All Exams Agency income/Board fee accruals on SAP according to the agreed process for these kinds of expenditures.
- Validate discount / free places transactions during preparing reconciliations to ensure all exams discount are in line with discount policy.
- Provide support to the Egypt Finance and Exams teams in all of the above areas, as directed by Exams Finance Manager.Review and issue the monthly VS Payroll.
**Risk Management and Audit**
- Support in internal and external audit review by furnishing appropriate documentary evidences, approvals and explanations within close timelines.
- Assist in the implementation of audit recommendations.Ensure compliance with finance policy.
**About You (essential requirements for the role)**:
- 2 years of experience in finance
- Understanding of financial accounting and reporting
- Advanced level in Excel
- Analysing Data & Problems as systematic & uses data
- Excellent spoken and written Arabic, English at B2 levelBachelor Degree / Diploma in Finance / Accounting
**Desirable requirements for the role**
- Experience of financial management in an ERP environment with functional use / knowledge of SAPPart / Full qualified with a recognized accounting body is desirable.
**Further Information**
- **Role: Exams Finance Officer(44556)**:
- **Number of positions: 1**:
- **Location: Cairo, Egypt**:
- **Pay Band: 4 H**:
- **Contract type : Fixed term contract 1 year**:
- **Closing date: 9th Jan 2025 (23:59 Gulf Standard Time)**:
- Occasional travel between Cairo & Alexandria.
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The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitme
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