Project Administration, Procurement and Financial
1 week ago
**Terms of Reference (TOR) Project Administration, Procurement and Financial Officer**
**Enhancing Climate Change Adaptation in the North Coast and Nile Delta Regions in Egypt**
**Project**
**Project Background**
The Enhancing Climate Change Adaptation in the North Coast and Nile Delta Regions in Egypt
Project (ECCADP) aims at supporting the adaptation efforts of Egypt in the North coast and in
particular the Nile Delta which is identified by the IPCC in its Fourth Assessment Report as one of
the world’s three “extreme” vulnerable.
The objective of the project is to reduce coastal flooding risks in Egypt’s North Coast due to the
combination of projected sea level rise and more frequent and intense extreme storm events.
Output 1 focuses on constructing 69 km of sand dune dikes at five vulnerable hotspots within the
Nile Delta that were identified during an engineering scoping assessment and technical feasibility
study. Output 2 focuses on the development of an Integrated Coastal Zone Management (ICZM)
plan for the entire North Coast, to manage long-term climate change risks and provide Egypt with
adaptability to impending flood risks.
The project will facilitate transformational change in the short-term by reducing coastal flooding
threats along vulnerable hotspots in the Delta and in the long-term by integrating additional risks
of climate change into coastal management and planning, budgeting and implementation of risk
reduction measures. The Project is implemented by the Ministry of Water Resources and Irrigation
in collaboration with UNDP and is funded from the Green Climate Fund (GCF). The project is
managed by a Project Management Unit (PMU) which is led by the executive project manager and
includes staff assisting the manager in carrying the various management tasks.
The project seeks to recruit an Administration, Procurement and Financial officer to work within the PMU.
**Duties and responsibilities**:
Under the full supervision of the Project Manager and oversight of the Water Resources and Irrigation and
of UNDP, the Project Administration, Procurement and Financial officer will have the following duties and
responsibilities:
- Logistics and administrative support of the project implementation, including
administrative management of the project tasks and preparation of local and overseas travel
arrangements for project personnel and stakeholders.
- Maintaining the administrative documentation up to date, in accordance with UNDP and
other project reporting requirements.
- Maintaining project asset records, contract logs for the project as well as elaborate rosters
of potential consultants and contractors.
- Maintaining personal records (such as annual leave and attendance sheets) and documents
of all project personnel.
- Managing the projects filing (e.g. incoming and outgoing correspondences) and keeping the
project documentation up-to-date and in perfect order;
- Assisting the Project Manager in
- Elaborating the project work plans;
- Elaborating the project reports as per the UNDP Egypt procedures;
- Organization of in-country training activities, including logístical arrangements for
trainees and trainers.
- Organization of project events (workshops, working group meetings, local
stakeholder consultations, management/steering committee meetings, etc.)
- Managing the project contracts
- Recruitment processes
- Liaise with individual and corporate project contractors;
- Routine translation/interpretation drafting of correspondence as required
- Draft correspondence and documents; finalize correspondence of administrative
nature; edit reports and other documents for correctness of form and content;
- Supporting the project outreach and PR activities in general, including keeping of the
project web-site up to date;
- For project meetings, workshops, and trainings, the officer will:
- Keep attendance records in an impeccable way;
- Draft minutes of meetings;
- Make routine translation/interpretation during projects meetings if required.
- Preparation of the annual and revised project budget according to the project’s outputs and
activities.
- Preparation of the monthly expenditure reports.
- Preparation and the delivery of project quarter, annual and ad hoc financial reports.
- Responsibility for undertaking bidding, procurement and contracting according to project
requirements based on UNDP and National rules and regulations.
- Revision of project records of office material and project assets and preparation of
corresponding reports.
- Providing appointed auditing firm with required documents and support to project audits;
- Handling of day to day petty cash (opening, administration and closing).
- Preparation and following up of payment requests and other expenses.
- Processing of entitlements (daily subsistence allowance, remuneration) and follows up on
contracts of project staff and consultants.
- Bookkeeping, maintain a complete and systematic
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