Executive Assistant to Chief of Party

1 month ago


Cairo, Egypt الجامعة الامريكية Full time
  • Act as the first point of contact for the COP for internal and external matters
  • Serve as a liaison with the USAID, partner universities, stakeholders and staff
  • Manage the daily agenda and activities of the COP including coordination and scheduling of meetings, appointments, interviews, preparation of documents, spreadsheets and keeping record of his/her meetings and appointments
  • Organize weekly staff meeting agendas and ensure all concerned parties are aligned, record and document meeting minutes and circulate to attendees
  • Manage both international and local travel, accommodation, hospitality and all other logistics for senior team and international partners
  • Manage, administer, plan and coordinate strategy planning sessions including securing facilitators, selecting venue, preparing agendas and session packs
  • Organize events and cross-functional projects boasting team productivity and collaboration.
  • Draft senior managers’ correspondence, documentation, presentation or note-taking materials as needed
  • Create accurate admin/financial records of project regular and sensitive documents for easy access and review
  • Draft technical reports (data collection, typing, production)
  • Coordinate with finance team to follow up with vendors for receipts and accounting documents
  • Maintain updated hard-copy and digital databases of project activities, filing and dissemination of information
  • Meet and greet visitors and assist them to identify their way around office/campus
  • Manage the USAID Egyptian Pioneers team holiday and sick leave calendars
  • Perform other related duties as required


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