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Office Manager to CEO

2 months ago

Alexandria, Egypt Paradise Inn Group Full time
We are looking for a dynamic competent office manager for the chairman to provide support in different functions.

Duties and Tasks:
  • Handle routine and advanced messaging that includes confidential and time-sensitive letters, memoranda, and transcribed documents.
  • Keeps the pace of the inflow and outflow of information under a tight schedule.
  • Follows up with others on calls, and incoming and outgoing communication.
  • Coordinates and follows up on the implementation of the different tasks between the chairman and the different hotel management departments.
  • Prepare and attend meetings, take minutes, and follow up execution.
  • Prepares calendar and schedules appointments and meetings as appropriate, locally and internationally including their preparation, follow-up work, and, relevant arrangements.
  • Leads assigned projects in event management, data analysis topics and others
  • Handles and liaisons complaints delivered to the chairman’s office from customers or others.
  • Arrange advanced travel and hospitality planning for small or large groups.
  • Maintains and improves the filing system and tracking of documents.
  • May take on business projects, and perform business analytical work.
  • Following the VIP Guest in all Hotels and submitted to the Chairman daily in case the list includes Hotel business leaders or owners. 
  • Has the ability to review legal contracts and follow targets and time frames.
  • Ability to draft contracts for different subjects.
  • Ability to set meetings priorities.
  • Ability to schedule meetings and attend them in case of need.
  • Ability to address the Charmin message in a proper way.
  • Has the power & personality to solve problems.
  • She has the knowledge to make the right decision, ability to trainee & advise the office team.
  • Ability to review budgets and figures analysis.
We Provide:
  • Social And Medical Insurance 
  • Salary Start from 20,000 L.E + Monthly Bonus
Qualifications:Requirements:
  • 10 years at least as an office manager.
  • Capable of independently handling communication with other entities.
  • Fluent written and spoken German /English.
  • Capable of representing chairman’s office in interactions with international customers & suppliers.
  • Can work under pressure and is a multi-task person.
  • Fast learner, active and target-oriented.
  • Having excellent management, communication, interactive, and negotiation skills.
  • Having excellent experience in using MS Word, Excel, PowerPoint, and Exchange.
  • Team Player and able to work with different teams to accomplish different assignments.


About Paradise Inn Group:

Luxury hotel Dating back to the early 20th century, this historic hotel is right on Alexandria’s waterfront where breakfast can be enjoyed on the rooftop terrace with panoramic Corniche views.Accommodations: The hotels have 5 room categories, All Rooms are fully renovated and decorated with Luxurious Fabrics: Standard, Deluxe, Superior, Junior Suite, and Royal Suite.Amenities: Coffee tray, Satellite Tv, Free Wi-Fi, Daily newspapers, Mini bar, Private bathroom, Toiletries kit, Sippers, Hair dryer, and a Balcony.Facilities: 24 hours room service, Laundry, Dry cleaning, 24 hours security, Valet parking.Halls: Queen Elizabeth, Prince of Wales, King EdwardOutlets: Blue harbor Cafe & Restaurant - Skyroof Rooftop LoungeLocations: The hotel is situated a 2-minute walk from the El Raml Train Station and the sandy beaches. The library of Alexandria is 1.5 km away, located 1 km from Constantine Cavafy Museum, 2 km from the Opera, 2 km from Qaitbait CitadelNear to The Central Bank of Egypt, Embassies and Consulates, Tourist Organizations, 24 mins / 8 km to City Centre Alexandria.