Programme Assistant

Grade: G5

Vacancy no.: CAIRO/DC/G/2023/10

Publication date:7 November 2023

Application deadline (midnight local time): 7 December 2023

Job ID: 11400

Department: RO-Africa

Organization Unit: DWT/CO-Cairo

Location: Cairo

Contract type: Fixed Term

Contract duration: 12 months (with possibility of extension subject to performance and availability of fund)

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

*The recruitment process for National Officer positions is subject to specific local recruitment criteria.

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.

INTRODUCTION

While forcibly displaced persons (FDPs) face specific vulnerabilities, including psychological trauma, lack of opportunity and protection risks, host communities (HCs) also struggle to pursue their own development efforts in an environment that has been transformed by a large influx of newcomers. As displacement has become increasingly protracted, responses are focusing more on durable solutions backed by more dignified, inclusive, and comprehensive programmes for refugees and the communities that host them.

In response to the challenges facing both host communities and refugees, a partnership initiative titled: 'PROSPECTS – Partnership for improving Prospects for host communities and forcibly displaced persons, has been launched by the Government of the Netherlands that brings together the International Finance Corporation (IFC), the International Labour Organization (ILO), the UN Refugee Agency (UNHCR), the UN Children's Fund (UNICEF) and the World Bank.

While the Partnership's first phase will end in December 2024, when partners joined their efforts to develop a new paradigm in responding to forced displacement crises in 8 countries (Egypt, Ethiopia, Iraq, Jordan, Kenya, Lebanon, Sudan, and Uganda), the second phase is under design and planned to span from 2024 to 2027,

The overall objective of PROSPECTS in Egypt is to improve the living standards and inclusiveness of refugees, asylum-seekers, and vulnerable host communities, by contributing to the expansion of socio-economic opportunities through better education and mainstreamed protection interventions.

With a geographical focus on Greater Cairo, Alexandria, and Damietta, PROSPECTS Egypt will work under four main pillars, as follows:

1. Increase access of FDPs and HC to quality education, skills and learning opportunities.

2. Improved livelihoods and expanded economic opportunities for FDPs and HCs, through access to entrepreneurship and employment with dignity.

3. Increased Government Protection for FDPs and HCs and increased Inclusion of FDPs and HCs In Community-based, Local and/or National Social Protection Systems.

4. Improved Services, Facilities, and Information Systems essential to FDPs and HCs.

1. Provide financial and administrative support relevant to the programme's activities implementation: procurement of goods and services, travel and missions arrangements, seminars and meetings organisation, minutes taking and drafting correspondence, preparing activities budgets, recruiting and payment of consultants, and service providers.

2. Assist with the planning and preparatory work of the programme activities. Monitor the status of programme documentation for review and approval, verifying that information is in compliance with applicable rules, regulations, policies, procedures and guidelines.

3. Draft correspondence and reports, and maintain and update the related databases on the above administrative operations and maintain and reconcile a variety of records and administrative files on the programme's activities implementation level.

4. Support the Finance and Operations Officer to brief staff, experts and/or consultants on administrative procedures. Respond to queries from inside and outside the organisation. Participate in internal meetings to provide information on administrative matters.

5. When requested, provide support to the Cairo office in the organisation and preparation of events, and special meetings, and make all important administrative arrangements and facilities for conducting workshops and seminars.

6. Maintain and update databases. Perform basic searches for information and prepare and update periodic reports, background information, briefing notes and statistical summaries.

7. Keep abreast of changes to relevant programme-related policies, procedures, guidelines and processes and share information with concerned parties, providing further clarification as required.

8. Provide general office management support, including attending meetings and drafting correspondence.

9. Perform other duties as assigned by the supervisor.

Completion of secondary school education, plus formal training in accounting, finance or business administration from a recognized commercial school or equivalent.

⦁ Minimum of five years of office support work experience, including programme and budget support work and project administration, records keeping and processing of information, and basic knowledge of report writing.

⦁ Good financial and administrative knowledge of project implementation.

⦁ Work experience in development programmes and projects is considered an asset.

Excellent command of English and good working knowledge of Arabic.

⦁ Knowledge of programme and/or project administration.

⦁ Knowledge of results-based management (RBM).

⦁ Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, takes responsibility for performance, Quality orientation, and Collaboration], this position requires:

⦁ Ability to interpret and work within the applicable rules, regulations, policies and procedures.

⦁ Ability to adapt quickly to new software and systems.

⦁ Analytical skills and attention to detail.

⦁ Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

Disclaimer:

• Only those candidates that are short-listed for assessment will be contacted
• Candidates who pass the interview and have good capabilities as may be recommended by the panel, may get selected for similar positions
• The Office reserves to itself the right to appoint candidates at a level below the level of the advertised post depending on their experience
• Assessed candidates who will be considered as appointable for this position can also be offered to be assigned on a TEMPORARY position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position

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