Executive Secretary

4 weeks ago

Egypt United Group For Enginee... Full time
Job Description

  • Work closely with the Chairman to be well informed of upcoming commitments, meetings, conferences, personal activities, etc. through an electronic active calendar of appointments.
  • Coordinate and manage Chairman/Board Members, staff member’s business travels, flight bookings/accommodations, and visas.
  • Prepare confidential correspondence, agendas, and other confidential administrative tasks as assigned.
  • Prepare reports, memos, letters, financial documents, presentations, and any other documents.
  • Provide a bridge for smooth communication between the Chairman's office and internal departments and act as a liaison between the organization and other external parties as assigned by the Chairman.
  • Manage and maintain filing/archiving systems, retrieve corporate documents, records, and reports.
  • Attend meetings to compile, transcribe, and distribute minutes of meetings as needed.
  • Follow-through on issues/assignments as assigned by the Chairman.
  • Handle the Chairman office setup and any maintenance if required.
Job Requirements

  • Education: Relevant Bachelor Degree, preferable English major.
  • Language: Excellent English Language proficiency.
  • Construction & Trading experience is preferable.
  • Years of Experience: 7-10 years of experience.
  • Answering phones and emails.
  • Drafting letters and preparing reports.
  • Organising files.
  • Coordinating travel arrangements.
  • Handling office duties.
  • Scheduling meetings and events for Top Management,  business employees and potential visitors,
  • Managing calendars.
  • Strong leadership and interpersonal skills.
  • Professional appearance, courteous manner, and clear.
  • Proactive, organized approach to multitasking.
  • Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
  • Exceptional verbal and written communication skills.
  • Flexible working hours.
  • Cairo Residents is a must (Company location : Nasr City)

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