Executive Secretary
1 month ago
- Work closely with the Chairman to be well informed of upcoming commitments, meetings, conferences, personal activities, etc. through an electronic active calendar of appointments.
- Coordinate and manage Chairman/Board Members, staff member's business travels, flight bookings/accommodations, and visas.
- Prepare confidential correspondence, agendas, and other confidential administrative tasks as assigned.
- Prepare reports, memos, letters, financial documents, presentations, and any other documents.
- Provide a bridge for smooth communication between the Chairman's office and internal departments and act as a liaison between the organization and other external parties as assigned by the Chairman.
- Manage and maintain filing/archiving systems, retrieve corporate documents, records, and reports.
- Attend meetings to compile, transcribe, and distribute minutes of meetings as needed.
- Follow-through on issues/assignments as assigned by the Chairman.
- Handle the Chairman office setup and any maintenance if required.
- Education: Relevant Bachelor Degree, preferable English major.
- Language: Excellent English Language proficiency.
- Construction & Trading experience is preferable.
- Years of Experience: 7-10 years of experience.
- Answering phones and emails.
- Drafting letters and preparing reports.
- Organising files.
- Coordinating travel arrangements.
- Handling office duties.
- Scheduling meetings and events for Top Management, business employees and potential visitors,
- Managing calendars.
- Strong leadership and interpersonal skills.
- Professional appearance, courteous manner, and clear.
- Proactive, organized approach to multitasking.
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Flexible working hours.
- Cairo Residents is a must (Company location : Nasr City)
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