Sr. Executive Assistant

10 hours ago

الجيزة, Egypt Orange Full time

**Purpose of the job**

Responsible for day-to-day operational management of all activities to perform full clerical, administrative and general office duties through providing administrative support.

**Duties and responsibilities**
- Compose and prepare memos, correspondences, agreements, reports and other professional documents using automated systems including Microsoft word, Excel and Power Point.
- Assist Customer Service teams in the related admin work.
- Attend meetings and provide minutes of meeting, agenda and following on action points.
- Responsible for weekly & monthly reporting, projects filing & documentation.
- Coordinate & manage department events, meetings, travel arrangements, expenses and manage all document workflow.
- Gather collective projects information from all teams
- Manage the filing & record keeping of all employees related documents such as HR, appraisals, headcount, stationary and office supplies, office equipment; new hires or new requests.
- Ensure facilities requests are communicated and implemented.
- Issue and follow up on domestic and international travel arrangements.
- Plan meeting schedules and events.
- Prioritize and perform a variety of tasks with mínimal direction.
- Use specific knowledge of airlines, airports, ground transportation, cities, and accommodations to make thoughtful, well-planned travel arrangements taking into account individual preferences, budget and time constraints.
- Conduct productive internet information searches as needed.
- Handle requests aiming at meeting tight deadlines and rearrange multiple priorities.
- Prepare expense reports, purchase requisitions, process invoices, and track deliverables and payment status order.
- Maintain various office supplies and equipment and assist in special projects as needed.
- Maintain organizational charts, headcount and staffing requisition records.
- Responsible for ordering and maintaining supplies for department.
- Prepare the departments logistics such as stationary, supplies, equipment, etc.
- Review all documents prior to submission to the Customer service Chief Officer to ensure their accuracy and compliance with company policies and procedures with a necessary brief, if needed.
- Maintain confidentiality with respect to all issues, correspondences and reports.
- Responsible for maintaining building conditions and coordinate with the facility teams, and any concerned teams to make sure it is always in good shape and well maintained.

**Job specification**

**Education**
- Bachelor's degree from a recognized university.

**Experience**
- 1-2 years of experience in administrative tasks..

**Skills and abilities**
- Excellent writing skills both Arabic and English.
- Good communication and presentation skills.
- Ability to organize, multi-task &meet deadlines.
- Good knowledge of Microsoft Office.
- Ability to work under stress.

**Contrat**:
CDI

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