Secondary School Data Officer

**Job Title**:Secondary School Data Officer

**Job Purpose**:The Data Officer is responsible for the overall consistency, accuracy, integrity and security of

academic data.

The Data Officer is responsible for supporting the attendance and welfare of students.

**Reporting to**:Head of Secondary

**Qualifications **Bachelor's Degree
**and experience**:
(For further Minimum Three years of experience using a Management Information System (MIS) system

information refer (preferably one linked to a school)

to the person
specification) Excellent proficiency in English (written and spoken)

Have advanced excel skills

Have the ability to present information in a clear and understandable format

**Responsibilities**
**MAIN (CORE)**
**DUTIES Developing the schools’ use of its data (Engage) to provide intelligence that enables**

**focused school improvement based on collated and analysed data undertaken**

**in the most efficient and effective way possible.**
- Responsibility for the development and management of the school MIS and its

functions.
- To provide support and training for all other administrative users of Engage to

ensure that they follow protocol and procedures in their use of Engage and their

entering and maintenance of students and staff data sets.
- To work alongside the school IT Director in ensuring updates to Engage

are planned and implemented correctly and without risk of data integrity being

jeopardised

**Administering the schools MIS (Engage), identifying and implementing ways in**

**which it can be used more effectively to aid school intelligence and performance.**
- To manage the statutory and school-based collection of data to deadlines, and

prepare electronic and paper-based reports for staff, pupils, parents and outside

agencies.
- Prepare and update electronic mark sheets for collecting assessment data in line

with the school assessment cycle and as and when required.
- Create and print interim assessment point reports for parents as part of the

school assessment cycle and as required.
- Collate and upload admissions data, primarily for those joining in subsequent Year

7 but also for in year joiners as required

**Working with the Secondary Deputy Head (Academic) responsible for data in developing**

**and managing the school assessment data, target setting and associated data packages**

**(SISRA), as well as assessment too (GL assessments) supporting the creation and day to**

**day management of the school timetable and class data.**
- Work with staff and the Secondary Deputy Head

(Academic) (Data and Timetable) to develop staff use and understanding of (package)
- Ensure the school data package is efficient and up to date, to create, modify and

delete users as required.
- Ensure assessment point data is taken from Engage and is imported into

SISRA/School BI to create and provide summary and individual student reports on

progress across all aspects of the curriculum and cohorts as required by Senior and

Middle Leaders.
- Support staff in the effective use of GL assessments and CATs exams and data to

inform target setting and setting of students
- Create tracking sheets for a number of stakeholders that show the varying

progress of students across the school at student, department and school level.
- Support with the monitoring and updating of sheets that track key students, such

as pupil premium.
- Import relevant achievement data on students (such as KS2 scores).

**Working with the Inclusion Leader to ensure the Inclusion Register is updated and**

**reconciled with Engage.**

**Ensuring that the school meets the data protection (like GDPR) requirements.**
- Keep both new staff and parents of new students informed on what specific data

is held by the school, why it is held and where.
- Ensure stored data is relevant to the schools requirements and limited to what is

necessary.
- Ensure that data changes are updated accurately, timely and removed when no

longer required.
- To acknowledge and deal with any Subject access requests within the specified

timescale.
- Any data breaches by staff to be reported to the Data Officer who will report to

the IT Director within 72 hours.

**Working with staff at all levels and governors of the school to monitor and report**

**on school performance using accurate and relevant data held within the MIS.**
- To ensure that all school census data is completed accurately and in a timely manner.

**Managing the tracking of data directed by leadership and**

**working with a range of staff to develop the most effective use of ICT based tool**

**to record and report on a range of data sets; to include**:

- Behaviour data
- Attendance data

**Where required support the Exams Officer in ensuring that all procedures and**

**routines relating to examinations are in place and ensure that the school provides**

**the best possible examination experiences to enhance progress.**
- Support the central recording of student assessment