Administration Supervisor
2 weeks ago
Assist the Administration Manager in setting up the administrative strategy, policies and procedures, discusses them with the Facility & Admin Senior Manager for approval, and ensures their proper implementation.
- Establish the Administration department daily, weekly, and monthly work plan.
- Provide direct supervision for the Office Representatives, Admins, Receptionist Team.
- Supervise and ensure the smooth operations of the Administrative Services e.g. utilities, communications & transportation and office services. Supervise and ensure the proper functioning of all buildings & offices, facilities and utilities.
- Supervise and ensure that safety and security measures are properly followed.
- Analyze and selects best offer of stationery and office supplies collected bids and quotations received from the Administration Assistant Manager.
- Organize and distribute mobile business lines through all units' employees.
- Sign and review cash disbursements from the administration department petty cash custody and ensure that all documents sent to the finance department are complete, properly presented and approved.
- Ensure the recording and delivery of all incoming and outgoing mail.
- Prepare the Administration Department Monthly Expenses Report and submit it to the Facility & Admin Senior Manager.
- Monitor vehicle maintenance, monthly fuel receipts/requests. Assign vehicles according to the business needs.
- Sign and review Administration division Monthly Expense Reports and send to Finance for approval.
- Evaluate the performance of his/her direct subordinates. Review and approve the performance evaluations prepared by his subordinates for their team and submits them to the Facility & Admin Senior Manager.
- Follow up all HSE Instructions.
**Personal Skills**:
- Excellent leadership, communication, and organizational skills.
**Technical Skills**:
- Minimum 4+ years of experience in facility management, administrative operations, or a related field.
- Bachelor’s degree in business administration, Facility Management, Engineering, or a related field.
- Proven experience in managing multi-site operations and large teams.
- Strong knowledge of facility management practices, safety standards, and regulatory compliance.
- Proficiency in facility management software and MS Office tools.
- Strong budgeting and financial management skills.
- Ability to manage multiple priorities in a fast-paced environment.
**Job Details**:
Job Location
Cairo, Egypt
Company Industry
System Integrator
Company Type
Employer (Private Sector)
Job Role
Administration
Employment Type
Employee
Job Division
Facility
Career Level
Mid Career
Years of Experience
Min: 4
Degree
Bachelor's degree
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