Proposal Coordinator
13 hours ago
**Position Overview :_**
We are seeking a motivated and detail-oriented **Proposal Coordinator** with 1-3 years of experience to join our team. The Proposal Coordinator will play a vital role in supporting the end-to-end proposal development process, ensuring high-quality and timely submission of proposals. This role requires strong organizational, communication, and project management skills to effectively coordinate with cross-functional teams and meet strict deadlines.
**Key Responsibilities :_**
**Proposal Development**:
- Assist in preparing and organizing proposal documents, including compliance matrices, templates, and formatting according to client requirements.
**Project Coordination**:
- Develop and maintain a proposal schedule, tracking progress and ensuring timely delivery of milestones.
- Communicate deadlines and deliverables clearly to all stakeholders involved in the proposal process.
**Compliance and Quality Assurance**:
- Review RFP/RFI documents to ensure full understanding of submission requirements, evaluation criteria, and client expectations.
- Ensure all proposals comply with internal standards, branding guidelines, and client instructions.
**Content Management**:
- Maintain a repository of proposal templates, reusable content, and standard responses.
- Work on updating boilerplate material to reflect the latest capabilities, case studies, and successes.
**Collaboration and Communication**:
- Act as the central point of contact for proposal-related communication between internal teams and external stakeholders.
- Facilitate meetings such as kickoff sessions, review discussions, and debriefs post-submission.
**Administrative Support**:
- Manage proposal documentation, including version control and archiving.
- Support reporting on proposal metrics, win rates, and lessons learned.
**Qualifications**:
- ** Education**: Bachelor’s degree in Languages, business administration, Marketing, Communications, or a related field.
- ** Experience**: 1-3 years in proposal coordination, bid management, or a similar role.
- ** Skills and Competencies**:
- Strong organizational and project management skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with proposal management tools is a plus.
- Ability to work under pressure, manage multiple deadlines, and prioritize tasks effectively.
- Team-oriented with a proactive attitude and problem-solving skills.
**What We Offer**:
- A collaborative and supportive work environment.
- Opportunities for professional growth and development.
- Exposure to a dynamic and fast-paced industry.
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