Trade Marketing Administrative Assistant

Opella is the self-care challenger with the purest and **third-largest portfolio in the Over-The-Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally**.

Our mission: to bring health in people’s hands by **making self-care as simple as it should be**for over half a billion consumers worldwide.

At the core of this mission is our **100+ loved brands**, our **11,000-strong global team, our 13 best-in-class manufacturing sites**and four specialized science and innovation development centers.

Headquartered in France, Opella is the proud maker of many of the world’s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.

**B Corp certified in multiple markets**, we are active players in the journey towards healthier people and planet.

**About The Job**
- Executing all tasks assigned by the Trade Marketing Head
- Supporting the Trade Marketing team.
- Coordinating between the Trade Marketing team & other departments to support & facilitate their relevant requests.

**KEY RESPONSIBILITIES / ACCOUNTABILITIES**

1- Manage the administration part of the Trade Marketing Head:

- Developing & following up the filing system of the office.
- Handling phone calls.
- Event management for all Trade Marketing events, PRs, travel arrangements etc.
- Following up all OTPs, PRs, Repair orders, expense sheets, traveling advance, courier etc.
- Following up due dates
- Arranging appointments & daily agenda of the Trade Marketing Head.
- Take minutes of meetings.
- Ordering the required stationary items to keep available stock for the office needs.
- Preparing presentations upon request.
- Covering other assistants’ roles when they are out of the office.
- process clients forms and checks process mail and incoming correspondence maintain various files, logs and tracking systems in accordance with Client regulations.

2- Prepare monthly reports/ meeting deadlines
- Schedules, prioritizes and follows up on meetings and appointments.
- Monthly reports
- Make sure that Monthly Trade Marketing IMS report to be sent to the Trade Marketing Head.
- Providing line managers with group meetings analysis

3- Participate in the Business Plan preparations
- Adjusting the Business Plan template presentation
- Finalizing the plan for the Management meeting
- Supports Department lease administration which includes document tracking.

4- Events management:

- Initiating and finalizing all E-BUY and MY-COMET requests (Staff / group/expert meetings &
Standalones) with a clear following up on approval cycle.

**Health, Safety and Environment Responsibilities**
- Comply with company procedures and current regulations on hygiene and safety.
- Properly use the work equipment, dangerous substances, and preparations as well as the supplied

collective and personal protective equipment according to the instructions received.
- Promote and follow the HSE rules and ‘Act responsibly’ to protect yourself and others from an injury and

ill health conditions while at the work locations and/or while using road e.g., traffic rules, emergency, evacuation procedure, medical surveillance, healthy lifestyle etc.
- Engage the HSE department in the related activities (where applicable) and be sure that the work performed follows the local HSE regulations, Corporate HSE Policy and key requirements.
- Attend HSE training.
- Promptly report to your superior any dangerous conditions of which you become aware

**About You**:
**Education**:
University Graduate of Business Administration or Equivalent.

**Experience**:

- Minimum 3 years of experience in relevant role

Skills /Competencies:

- Communication skills
- Planning and Ability to meet deadlines
- Sense of urgency and prioritization
- Sense of confidentiality
- Organizational skills - Speed typing - Time Management skills
- Languages: English and Arabic full proficiency

**_Why us? _**

At Opella, you will enjoy doing challenging, purposeful work, empowered to develop consumer brands with passion and creativity. This is your chance to grow new skills and be part of a bold, collaborative, and inclusive culture where people can thrive and be at their best every day.

**We Are Challengers.**

We Are Dedicated To Making Self-care As Simple As It Should Be. That Starts With Our Culture. We Are Challengers By Nature, And This Is How We Do Things

**All In Together**:We keep each other honest and have each other's backs.

**Courageous**:We break boundaries and take thoughtful risks with creativity.

**Outcome-Obsessed**:We are personally accountable, driving sustainable impact and results with integrity.

**Radically Simple**:We strive to make things simple for us and simple for consumers, as it should be.

Join us on our mission. Health. In your hands.