Project Team Assistant @siemens Mobility Egypt

Siemens Mobility (SMO) is the world’s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods—helping to improve the quality of everyday life for millions worldwide.

Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.

In Egypt, Siemens Mobility is delivering one of the country’s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.

Today, we are recruiting for a **Project Team Assistant**to join our team in Egypt. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.

**What are my responsibilities?**
- Establish, maintain and develop efficient office and administration systems and processes, to always support to the Project Management Team and ensure the smooth and effective running of the office.
- Responsible for managing diaries, organizing internal/external meetings / events, booking of travel arrangements and couriers.
- Act as the focal point for the Leaders/Managers / team members, judge the work priorities and proactively manage conflicting demands of the team.
- Administer and minute key meetings, including the management of meetings rooms.
- Collate and produce high standard documents for a variety of forums including team and management meetings, other meetings, reports and publications
- Manage cost justification for the team and obtain the necessary approvals.
- Manage IT needs of the team and be able to provide 1st level IT support.
- Run reports as required and assist with the administration and co-ordination of departmental reports.
- Responsible for purchasing office supplies, stationaries, trainings and various items required by the management team, using the relevant Siemens tools e.g. SAP, Concur, etc. and processing any invoices/expenses.
- Manage and organize lockers, ID card process and access rights to the building.
- Contribute to projects and activities as appropriate for the team e.g. project co-ordination, research, presentation and communication support and day-to-day operational activities
- Support and operate filing and database systems, carrying out regular reviews to ensure accuracy and completeness

**What do I need to qualify for this job?**
- A bachelor’s degree from a reputable university.
- Relevant previous experience of providing secretarial and administrative support to a team gained in a complex environment.
- Comprehensive knowledge of MS Office tools.
- Able and willing to establish effective office systems and procedures.
- Committed to work in a pressurized environment with conflicting priorities and without permanent supervision.
- High integrity as required for managing confidential information in a diplomatic style.
- A detail-oriented and process-driven work approach, with strong prioritization and time management capabilities.
- Experience of processes involved in the preparation and administration of training courses and events is desirable.
- Qualified for processing financial data or arranging payments is highly advantageous.
- Exceptional communication skills, teamwork and collaboration to engage effectively with cross-functional teams and external stakeholders.
- Full professional proficiency in English, Arabic (spoken and written).

**What else do I need to know?**

As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.