Administration Assistant-m&s Mall of Egypt

6 days ago

مصر, Egypt Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

**JOB PURPOSE**:
The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store.

**KEY ACCOUNTABILITIES**:

- MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
- Maintain data in the system to facilitate easy access to information when it is required.
- Maintain and update information relating to staff in the store.
- Liaise with the Regional Operations and HR Office.

**Stock Control and Operations**
- Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
- All bills from suppliers/contractors must be verified, approved by Store Manager and processed with Regional Office Accounts Team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments
- Cash Office responsibilities including the following:

- Daily reconciliation of store takings & reports
- Banking/Foreign Exchange
- Store Petty Cash
- Tallying of safe fund daily
- Credit Card Reconciliation
- Ensure accurate reports are provided to Admin Management to enable commercial decisions.
- Help liaise and arrange the induction training for new staff on procedures -to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
- Ensuring that the accuracy of stock received from the warehouse is accounted in the system
- Ensuring Periodic stock accuracy checks with commercial teams co coordination.
- Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return to Warehouse) in the system.
- Ordering of Stationary for the Store / Admin Team

JOB CONTEXT:
The role of an Admin Assistant is to ensure the accurate recording of store data to Regional office. The environment can be pressured as many jobs within the function are time or date specific. The jobholder has to understand reporting procedures. The Job holder has to work closely with the regional office Finance department and understand their requirements, and time scales involved.

QUALIFICATIONS, EXPERIENCE, & SKILLS:
**Minimum Qualifications and Knowledge**:High School Degree

**Minimum Experience**:1-3 years of retail sales experience. Analytical, Time Management, Communication, Leadership, Teamwork

**Job-Specific Skills**: Advance MS Office. SAP experience would be beneficial.*

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