International & Internal Logistics Specialist

Role Summary

The International & Internal Logistics Specialist is responsible for supporting import operations, interacting with international suppliers, managing logistics documentation, overseeing internal material movements, and coordinating employee transportation logistics. The role ensures timely, efficient, and cost-effective logistics operations across the company.

Key Responsibilities

1. Procurement Support and Supplier Management

• Analyze international raw material and commodity markets, including pricing, availability, and lead times.
• Monitor delivery costs, customs tariffs, and Incoterms to support procurement decision-making.
• Compare supplier quotations with consideration of logistics costs and associated risks.
• Prepare and manage RFQs for international suppliers.
• Monitor compliance with delivery terms, coordinate shipment schedules, delivery dates, and payment timelines.

2. Documentation and Compliance Control

• Maintain a full set of documentation for import operations: invoices, packing lists, certificates of origin, phytosanitary/veterinary certificates, etc.
• Verify HS codes, Incoterms, and customs compliance requirements.
• Coordinate with customs brokers and ensure documentation aligns with Nefeza system requirements.
• Archive, classify, and maintain logistics documentation.

3. Logistics Analytics and Reporting

• Prepare monthly reports on delivery timelines, deviations, and reasons for delays.
• Analyze logistics expenses and identify opportunities for optimization.
• Forecast ETA and regularly update internal departments on shipment status.

4. Process and System Improvement

• Participate in the development and revision of international logistics regulations within the procurement department.
• Identify optimal supply chain models and delivery methods (sea, air, road).
• Support the integration of Nefeza and other external platforms into procurement workflows.
• Maintain a database of international carriers and logistics service providers.

5. Cross-Department Coordination

• Coordinate delivery timelines with warehouse and production departments (ETA, unloading arrangements).
• Provide shipment status updates to the finance department (payments, accreditation, closing documents).
• Liaise with the quality department regarding required certificates and documentation.
• Participate in remote audits of international suppliers.

6. Additional Procurement Support Tasks

• Monitor global raw material markets and logistics service costs.
• Identify alternative suppliers and logistics routes.
• Support negotiations on delivery terms and schedules.
• Maintain material and supplier records in the ERP system.
• Track purchase order status (PO follow-up).
• Support local procurement activities when required.

7. Internal Logistics Control

• Coordinate internal movement of materials and raw materials within the facility.
• Align internal transfers between warehouse, production, and supporting units.
• Ensure timely recording of internal logistics operations in the ERP/accounting system.
• Analyze internal logistics routes and propose improvements.

8. Employee Transportation Logistics

8.1. Route and Capacity Monitoring

• Monitor utilization and occupancy of employee transportation routes.
• Maintain and optimize employee transportation schedules.
• Reduce idle mileage and improve route efficiency.

8.2. Transport Vendor Control

• Ensure transportation contractors follow schedules, routes, and contractual terms.
• Collect and analyze employee feedback.
• Perform regular audits of transport service quality and punctuality.

9. Financial and Analytical Logistics Reporting

9.1. Full Logistics Cost Reporting

• Prepare monthly reports on external and internal logistics expenses.
• Monitor costs for shipments, employee transportation, and contractor services.
• Analyze deviations from the budget.
• Develop proposals to optimize logistics spending.

9.2. Logistics Performance Analytics

• Prepare logistics KPIs (delivery timelines, punctuality, route adherence).
• Analyze route utilization and transportation efficiency.
• Propose cost-saving initiatives through process optimization.

9.3. Contract and Invoice Management

• Control invoices issued by logistics and transportation providers.
• Verify calculations and compliance with contractual terms.
• Maintain a database of transportation costs and spending norms.

10. Process Management and Compliance

• Develop and implement internal logistics and employee transportation procedures.
• Initiate projects aimed at optimizing logistics costs and improving efficiency.
• Maintain the logistics archive and ensure documentation relevance and accuracy.