Project Assistant

TITLE: Project Assistant

TEAM/PROGRAMME: Operation Program

LOCATION: Aswan

GRADE : 5

CONTRACT LENGTH: - Till end of December This is pending donor's approval

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE :

This post is to ensure smooth implementation of all project activities in collaboration with other departments. The post holder will be responsible for integrated operation processes. The core duties of this post include but not limited to; administrative medical tasks, procurement and financial operations through close coordination with the project team, supportive departments, and relative stakeholders including the governmental officials and targeted community.

SCOPE OF ROLE:

Reports to:

• Direct Reporting Line : Project Manager

• Staff reporting to this post :NA

KEY AREAS OF ACCOUNTABILITY :

• Ensure that activities are implemented in accordance to the work plan and in timely manner and in line to project budget and with project manager guidance

• Lead and oversee all the preparation of the project events and gatherings including schedule, materials, logistics and any other related tasks.

• Participate in the development of all project plans including programmatic and procurement activities according to project proposal and logical frame work.

• Prepare payments, advances and the settlement of open advances.

• Keeping track of project expenses sheet and project financial documents and monitoring cash flow.

• Assist the project lead in developing and monitoring the project offline trackers.

• Prepare and follow up on all the procurement requests and goods' delivery

• Support in coordinating meetings with stakeholders

• Establish and maintain updated trackers for the project financial activities

• Maintain a coherent documentation system for all project documents (hard and soft copies).

• Participate in data collection and entry when requested by line manager

• Ensure SCI policies and procedures are being adhered to improve program operational efficiency.

BEHAVIOURS

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.

• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.

• widely shares their personal vision for Save the Children, engages and motivates others.

• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.

• values diversity, sees it as a source of competitive strength.

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• Bachelor's degree of Business Administration or equivalent.

• Minimum of 2 years of experience in administrative/project implementation with strong experience in logistic work.

• Familiarity/experience in international development, previous work in health projects is a plus.

• Proven knowledge and skills in project planning, implementation, monitoring and evaluation is desirable

• Excellent knowledge of Microsoft Office software including Word, Excel and PowerPoint Excellent writing and presentation skills.

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The post holder is required to carry out the duties in accordance with the SCI Equal opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy