Upper Egypt Supply Chain Assistant

JOB TITLE: Upper Egypt Supply Chain Assistant

TEAM/PROGRAMME: Supply Chain

LOCATION: Minya, Egypt

GRADE: 5

TYPE OF CONTRACT: National staff- Fixed Term

CHILD SAFEGUARDING: (select only one)

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The position holder will be responsible for Upper Egypt office supply chain, including procurement, fleet, and assets activities in consistency with Save the Children policies and procedures.

SCOPE OF ROLE:

Reports to: Upper Egypr Supply Chain Officer.

Staff directly reporting to this post: None.

KEY AREAS OF ACCOUNTABILITY:

• Assists staff as needed in creating clear and understandable procurement plans through the PRIME system.

• Ensures that the Upper Egypt filed office fleet is performing optimally (efficiency and effectiveness) and in adherence to good fleet management practices as well as in compliance with SCI fleet policy and other legal requirements.

• Manage Upper Egypt field office asset register, ensure it is up-to-date and contains all the required information in accordance with SCI and donors' procedures.

• Receive records and proceed with all Purchase requests for all supply chain activities for the projects.

• Search for new vendors who can provide items required for the projects and update vendor lists as required.

• Write and format correspondence during all phases of formal committees and tenders.

• Update the filing system of contracts and tenders and lists of follow-up procedures for the implementation of contracts.

• Communicate and follow up with vendors for any information clarification related to the purchase request or order, or that relates to the technical specifications and special conditions.

• Maintain the weekly supply chain Tracker.

• Support the supply chain officer in finalizing all procurement activities.

• Follow up on the payments with Finance.

Other duties as assigned.

BEHAVIOURS (Values in Practice )

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• widely shares their personal vision for Save the Children, engages and motivates others

• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

• Bachelor's degree in relevant business field is required.

• 1- 3 years of work experience in the field of Supply chain and Logistics is required.

• High computer skills on MS office programs especially MS Excel.

• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

• Highly developed facilitation and capacity building skills.

• Good communication and writing skills in English language is required.

• Commitment to Save the Children's values.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.