Senior Project Coordinator

About the Company:

iMaker Group is renowned for its expertise in luxury villas, hospitality, and commercial developments. We are a dynamic consortium of companies offering comprehensive services in master planning, architecture, interior design, construction, project management, and the sourcing of furniture and materials. With operations spanning Dubai, London (RIBA Chartered Practice), Riyadh, Miami, and Cairo, iMaker Group delivers diverse projects on a global scale.

Summary of the role:

The Senior Project Coordinator will serve as the central point of coordination across all project teams, ensuring clear communication, accurate monitoring of project progress, proactive follow-up on delayed deliverables, effective document control and timely submission of all project outputs. This role carries no approval authority for design or contractual changes and is limited to coordination, follow-up, tracking, documentation control, and reporting.

Key Responsibilities:

• Act as the primary coordination and communication focal point across all project teams.
• Monitor, track, and report the status of all project activities and deliverables.
• Proactively follow up on delayed submissions and notify teams of upcoming, missed, or at-risk deadlines.
• Regularly remind each team of their assigned deliverables and agreed timelines.
• Identify delays, coordination gaps, or potential risks and escalate them to the Director in a timely manner.
• Maintain and update project schedules, trackers, and status reports to ensure accurate progress visibility.
• Establish, manage, and maintain project document control systems in line with company and project standards.
• Control the issuance, receipt, distribution, and archiving of all project documents.
• Ensure proper document numbering, version control, revision tracking, and approval status for all submissions.
• Maintain and update document registers, including deliverables, changes, revisions, and transmittals.
• Ensure that only approved and latest revisions are circulated to relevant stakeholders.
• Track document submissions, reviews, approvals, and resubmissions to meet project timelines.
• Ensure all approved changes are clearly communicated and properly documented across relevant teams.
• Actively participate in interdisciplinary coordination to ensure alignment between design and execution.
• Coordinate with procurement regarding material requirements, lead times, and purchasing deadlines.
• Align design approvals, specifications, and BOQs with procurement and project schedules.
• Prepare meeting minutes and action logs, and follow up on assigned actions through to closure.

Qualifications

Education and Experience:

• Bachelor's degree in Engineering, Architecture, or a related discipline.
• Minimum of 7–10 years of experience in project coordination or similar roles.
• Proven hands-on experience working within design teams is mandatory.
• Strong understanding of design workflows and interdisciplinary coordination processes.
• Demonstrated experience working on multi-disciplinary design projects.

Knowledge, Skills and Abilities:

• Strong coordination and communication skills.
• Excellent English verbal and written communication skills.
• Ability to follow up firmly and professionally on delays and deadlines.
• Good understanding of design and project workflows.
• High organizational skills with strong attention to detail.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency in project tracking, reporting, and documentation tools.

Working conditions and Environment:

• The position is office based.
• The position may have occasional international travel requirements.

What We Offer?

• Opportunities to work on high-profile, international projects.
• A chance to work in a collaborative, creative work environment that fosters innovation.
• Opportunities for career growth and professional development.
• Competitive salary and benefits package.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, or disability.

By submitting your application you agree that your personal data will be processed by iMaker group in accordance with applicable data protection law,and in strictly keeping your confidentiality.