Office Manager

1 week ago

Alexandria, Alexandria, Egypt World Wide Jobs Full time 15,000 - 30,000 per year

Job Summary:

The Office Manager provides high-level administrative support to executives by handling information requests, preparing reports, managing schedules, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Key Responsibilities:

  • Manage and maintain executive schedules, appointments, and travel arrangements.
  • Coordinate meetings and conferences, and prepare meeting agendas and minutes.
  • Handle incoming calls, emails, and correspondence with a high level of professionalism.
  • Prepare and edit documents, reports, and presentations.
  • Maintain confidential files and contact information.
  • Track and follow up on pending matters and ensure timely completion of tasks.
  • Liaise with internal departments and external parties on behalf of executives.
  • Organize and maintain the executive office's filing systems and records.
  • Perform general office duties such as ordering supplies and maintaining records.
  • Manage office communications and documentation in a timely and efficient manner.

Qualifications:

  • Proven experience (3+ years) in a similar executive assistant or secretarial role.
  • Excellent written and verbal communication skills in [language(s), e.g., English and Arabic].
  • Strong organizational and time-management skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • High level of discretion and confidentiality.
  • Ability to work independently and under pressure.
  • Alexandria Residents is a MUST

Preferred Skills:

  • Experience in handling corporate communications.
  • Familiarity with document management systems.

Benefits

  • Family Medical Insurance
  • Monthly Incentive

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