Senior Document Controller

2 days ago

Cairo, Cairo, Egypt Talaat Moustafa Group Full time

Duties and Responsibilities

  • Ensure that all documents follow the coordination consistent with the company's rules

and regulations.

  • Create document templates for future use and manage document flow within the organization.
  • Maintain confidentiality about sensitive information and the organization's terms of

agreement.

  • Supervise the easy retrieval of files according to the needs of employees and clients.
  • Review and update various documents and documents such as workflow files.
  • Follow up on the copies and storage of documents and documents.
  • Establish a system to assist management with paperwork.
  • Prepare customized project reports according to business needs.
  • Review and maintain the archive in hard copy as well as electronic.
  • Follow up on the progress of documents.
  • Lead and supervise a team of document controllers, ensuring optimal performance and adherence to document management standards.
  • Develop and implement effective document control procedures to ensure all project documentation is accurately recorded, filed, and easily retrievable.
  • Ensure all incoming and outgoing documents are properly logged and distributed to the relevant departments and stakeholders.
  • Maintain and update document control logs, databases, and filing systems in both physical and digital formats.
  • Coordinate with project teams to ensure that all project documentation is up-to-date, accurate, and accessible to authorized personnel.
  • Review and monitor the quality of documents and ensure compliance with project specifications, legal, and regulatory requirements.
  • Provide regular reports and updates on document management activities and progress to senior management.

Skills and Qualifications:

  • Bachelor's degree in business administration, Engineering, or a related field (or equivalent work experience).
  • Minimum of 10 years of experience in document control or administrative roles.
  • Strong organizational skills, with the ability to manage large volumes of documents and ensure their accuracy.
  • Exceptional attention to detail and ability to work under pressure to meet deadlines.
  • Excellent communication skills, both written and verbal.
  • Ability to collaborate effectively with cross-functional teams and stakeholders.

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