Administration & Procurement Lead (Egypt)

1 week ago

القاهرة, Egypt Amideast, Inc. Full time

**COMPANY DESCRIPTION**:
:
The Administration and Procurement Lead must be ready to mentor, lead, and coordinate administrative and procurement functions. S/he must ensure that the office runs smoothly, and procurement management is cost-effective, and s/he must ensure the efficient implementation of all administrative operations that support programmatic departments. Provide reports to management on a regular basis on the activities managed and cost-cutting initiatives. The Administration and Procurement Lead is required to mentor team members and support the flow of business by making sure that the professional standards required by Amideast meet all requirements for administrative operations. The Operations Manager guides them in terms of the flow of operations and the required levels of efficiency.

**Responsibilities**:

- Ensure all operations are carried on in an appropriate, cost-effective way and improve operational management systems, processes, and best practices
- Managing the inventory system and ensuring the system is implemented efficiently by the admin and facility specialist through a monthly review.
- Manage the books inventory system
- Manage and handle Cairo Office Procurement requests by issuing purchase orders and generally following the system set in place for this task to ensure the centralization and the accurate implementation of Amideast procurement policy and procedures
- Develop and implement procurement plans and strategies to support business needs
- Manage yearly contractual agreements negotiations and finalize contracts
- Monitor the Administration's annual budget costs and expenses to ensure that it is being used efficiently and effectively and collaborate with the operations manager in compiling required data
- Monitor inventory of office supplies/stationary and the purchasing of new material with attention to budgetary constraints
- Monitor all supplier performance, ensure timely delivery of all products, and maintain accuracy in all vendor data
- Manage all the communication and negotiations with all vendors to receive the best price and quality, track all orders, and resolve any issues
- Study and evaluate formal bids and make recommendations for awarding contracts
- Maintaining and updating the yearly supplier database information and price list
- Overseeing the day-to-day operations of supplies and facilities for the organization, as appropriate, including maintenance, inventory, logistics, security, and related matters
- Deliver data and analytic reports to the operation manager when needed
- Manage the administrative workflow, implementing cost reductions when needed
- Collaborates with the operations manager to develop an annual work plan for team members
- Collaborate with the Operations Manager on any renovations that might occur in the Amideast Cairo office to maintain and standardize the professional image of the organization
- Researching and evaluating prospective suppliers
- Assist in providing leadership and direction to team members, when needed, including setting goals and expectations and providing guidance and support
- Assist the team with complex cases and know when to escalate issues to the operation manager as necessary
- Conducts FedCheck procedures on all suppliers

***Qualifications and Skills**:
***_Required_**
- Bachelor’s degree in commerce or related field
- 4-6 years of experience in a relative field
- Proficient user of MS Word, PowerPoint, Excel, and the Internet
- Good command of spoken and written English and Arabic
- Excellent Communication Skills
- Teamwork spirit and ability to work with people and under stress
- Openness to learn.
- Good analytical thinking
- Good planning and organizational skills
- High sense of responsibility
- Very good negotiation skills
- Focused on accuracy and punctuality.

**_ _**_Preferred_**
- TOEIC score of 700 or equivalent.

**WORK ENVIRONMENT**:
The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office.
- Computer (laptop)
- Printer/Photocopier/Scanner/Fax
- Telephone

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin,

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