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Project Officer, Asb

3 weeks ago

Mansoura, Egypt Emprego EG Full time

Purpose

The Officer is primarily responsible for support services to facilitate the local delivery of ASB projects, assisting the Principal Manager in the implementation of the ASB project flow, and developing and maintaining client and consultant databases. In addition, the Officer is responsible for managing local ASB bank accounts and petty cash, facilitating payments and posting financial transactions into core ASB systems, working closely with members of the ASB Finance and Administration team in London on general matters such as payments, cost assignment and cash management. The role will also deal extensively with local clients on general financial matters related to ASB projects.

Background

ASB helps small and medium-sized businesses to grow and become genuine catalysts for their local economies by providing access to local and international experts. Some clients will benefit from investment, but ASB also strives to create healthier, more innovative and successful businesses. Through its work to improve the quality and availability of local consultancy services, ASB aims to leave behind a network of trained, experienced local consultants, and a thriving community of small and medium-sized businesses willing to pay for advice.

Activities are delivered through two complementary products: Business Advisory Services, focused on narrowly-defined projects such as strategy, marketing, finance and quality management carried out by local consultants, and the transfer of international industry knowhow, which draws on the industry expertise of international advisers over a longer period to strengthen the overall management and operations of client businesses.

Each ASB project is funded by donors, including around 20 countries, the European Union and the EBRD itself. ASB clients also make a contribution to the cost, ensuring their full commitment. ASB rigorously monitors and evaluates the impact of its work. Active projects with clients are monitored at regular intervals, and one year after every project, ASB returns to the client to measure impact.

The primary objective of the Officer is to facilitate the effective management of the ASB project flow, in accordance with the relevant rules and procedures set by ASB and its donors. The Officer must ensure comprehensive and accurate system records of projects and their status, and maintain databases of clients and consultants. The Officer must also ensure that the financial resources of the ASB programme locally are managed in accordance with agreed parameters and procedures, liaising closely with the ASB Finance and Administration team on related matters. In addition, the Officer will also liaise extensively with local clients on matters related to payments and contracts.

Facts / Scales
- No formal line management responsibility.
- No formal budget responsibility.
- ASB disburses in excess of EUR 25 million in donor and client funds (this figure is growing rapidly), and completes in excess of 1,400 projects, each year in 25 countries, and the volume and complexity of ASB operations is increasing.
- The Officer will contribute to the analysis, monitoring and assessment of impact of ASB activities in the relevant country of operation. Highlights of the global ASB portfolio include:

- 1,400 new projects signed with individual enterprises each year.
- 150 market development activities each year.
- a database of more than 3,000 local consultants qualified by ASB to work on projects.
- In addition the Officer will support the financial and administrative arrangements required for:

- 30, and on average more than 60, payments to local companies, on the basis of duly authorised grant agreements (total grant payments of EUR350, 000 on average).
- Organising 6-10 visibility or market development activities for local SMEs, consultants and donors.

Ensure appropriate communication of the events and all other facts through adequate communication channels with a specific focus on social media

Accountabilities
- Assist with the sourcing, developing and monitoring of ASB projects, drafting proposals and completion/evaluation reports, to ensure projects are properly implemented and documented.
- Evaluate potential projects against necessary selection criteria in order to put forward project proposals for consideration by ASB management ensuring that companies and consultants meet all necessary selection criteria.
- Develop and maintain the ASB local client and consultant databases to ensure accurate record-keeping and donor reporting.
- Organise visibility and market development activities, as directed by the Principal Manager, to help ASB in its mission to support local companies and consultants.
- Manage communication coverage of the various events and relevant actions started by the programme.
- Monitor use of local ASB bank accounts to ensure that finances are used in accordance with relevant agreements, rules and procedures.
- Prepare and submit for review to ASB Lo