Workforce Management Assistant Manager
4 months ago
The Role
Job Description The Job holder is responsible for managing, tracking, and following up on all attendance related issues within their specified department(s), and provide analysis of skill assignment and impact to staffing and SLA, track and trend call volume history, and present production reports and data analysis. Main Responsibilities: - Manage and supervise work force management day to day operations in an effort to increase operational effectiveness. - Report and observe daily call center metrics on all projects, teams, and agent performance. - Analyze and adjust staffing to maximize efficiency and service level requirements. - Track and manage center attendance and schedule adherence. - Manage staff ratios and seat utilization/optimization. - Maintain and supervise WFM databases critical to the business by training and management of the team to ensure accuracy and efficiency. - Build and monitor effective working relationships with internal and external departments. - Track and observe continually on the changes to forecast and shift swapping. - Observe, monitor, and report trends in project metrics. - Work out various alternatives for identifying staffing needs and sources. - Manage and track SLA for all processes and maintain the levels as agreed with the clients. - Manage and oversee workload planning, forecasting, vendor integration, shift bids, vacation bids, scheduling efficiency, and agent efficiency. - Review, validate and ensure timely delivery and accuracy of reports prepared by Intraday Analysts as well as from other WFM disciplines (Forecasting, Capacity Planning, Scheduling and Reporting). - Work and emphasize for ensuring Service Delivery to the client, balancing staffing requirements with operational efficiencies. - Manage and improve data and information resources and the analytic and reporting systems required to support the work of operations efficiently and effectively. - Present and illustrate charts, graphs, infographics, tables, maps and interactive data displays that communicate information clearly and stimulate viewer attention and engagement for a variety of management. - Monitor the operations processes performance for inbound and outbound system maintaining maximum productivity. - Establish departmental and individual goals and provide routine evaluations of progress toward these goals. - Monitor staff achievements, perform periodic performance appraisals, and provide guidance, coaching or training to direct reports in performing their delegated duties. - Optimize the use of personal and team time/effort in carrying out assigned duties, to ensure work meets agreed standards for timeliness and quality. - Ensure continuous monitoring of trends in the market and provide advice to HR leadership on potential initiatives. - Maintain confidentiality in all matters related to work and information. - Perform any other duties assigned to him/her related to the nature of the work.
**Requirements**:
Personal Skills - Bachelor's degree in Business Administration, or any related field. - 5 years of experience in a similar role to Workforce Management, including scheduling and forecasting experience with a software package such as Verint or IEX Total view and at least 1 year of experience in leading teams. - Knowledge of Cisco, Verint, or other related WFM software and procedures. - Presentation skills to the management. - Strong organization skills, attention to detail and follow through to resolve any outstanding issues. - Ability to work closely with the technical support team in understanding and resolving systems issues. Technical Skills - Strong understanding of workforce management principles and practices - Proficiency in using workforce management software and tools - Excellent analytical and problem-solving skills - Ability to interpret data and make informed decisions - Strong communication and interpersonal skills - Good organizational and time management abilities - Experience in forecasting and scheduling in a contact center environment - Knowledge of contact center operations and best practices - Ability to lead and develop a team - Adaptability and flexibility in a fast-paced environment Education - Business Administration
About the company
Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.
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