Logistics Assistant

5 months ago

مصر, Egypt World Food Programme Full time

**_Disclaimer:_**_ This is a 3-month contract, potentially renewed for 6-11 months only. This post is for the emergency response team for the Palestine Country Office, located in _**_Port Said, Egypt_**
- JOB TITLE:
- Logistics Assistant (Cargo Tracking)- TYPE OF CONTRACT:
- SSA 5- UNIT/DIVISION:
- Logistics Cluster- DUTY STATION (City, Country):
- Port Said, Egypt- DURATION:
- 3 months**BACKGROUND AND PURPOSE OF THE ASSIGNMENT**:
The objective of a country-level Logistics Cluster is to ensure that timely, coherent and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as lead agency of the Logistics Cluster is accountable to work in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at Country Level). Within each country-level Logistics Cluster Lead Agency is a Logistics Cluster Coordinator (as per the IASC Generic Terms of Reference for Sector Leads at Country Level), who is responsible to lead and facilitate this process. Based on the needs identified and expressed by the humanitarian community, the Cluster will assume a coordination and information management role, while attempting to facilitate common services where required to maximise the use of available resources in-country, provide support and advocacy surrounding customs clearance and government liaison, and establish a more coordinated and cost-effective operational approach.

**Job Purpose**:
Utilize the Relief Item Tracking Application (RITA) for capturing key data to manage and monitor common service provision: (1) provide support to Service Users and Service Providers to ensure data collection (i.e. daily reporting on operational activities) conforms to established standards; (2) ensure regularly consolidated updates on the status of services accepted, in-progress, and closed are available as required.

**ACCOUNTABILITIES/RESPONSIBILITIES**:

- Verify complete and coherent Service Request Forms (SRFs) are received and entered into RITA in a timely way according to established procedures; liaise with Service Users to update data on their SRFs as required.
- Liaise with the Logistics Officer in charge of Cluster operations or designated responsible staff (and other actors to cross-check data for accuracy; ensure that cargo documentation (Waybills, GRNs, Bills of Lading, etc.) is received, reconciled against requests, and properly catalogued/filed.
- Support field Logistics Officers/Storekeepers/etc. as required to collect information on received, dispatched, and released cargo; and, to resolve discrepancies between SRFs, cargo documentation, and physical inventory of stocks at Common Service locations.
- Register all data, including details of all logistics transactions related to cargo that is handled and transported through the Logistics Cluster coordination mechanism by utilizing RITA.
- Support the Logistics Cluster operations officer to establish and coordinate reporting procedures and provide assistance to logistics staff in meeting reporting requirements.
- Work with the Logistics Officers and the commodity tracking data to provide service users with timely and relevant reports on their consignment status.
- Liaise with Logistics Officers and Information Management Officers regarding dissemination of, and requests for, reports for other agencies.
- Use Microsoft Excel to generate tables, charts, reports based on RITA data that illustrate cargo flow as entered into the system.
- Assist with the training of new logistics officers/assistants/storekeepers as required to ensure proper management of non-WFP stocks and proper reporting of daily/weekly/monthly activity.
- Perform other duties as may be required.

**QUALIFICATIONS & EXPERIENCE REQUIRED**:
**Education**:
University degree social sciences, business, logistics, international relations, communications, journalism or related field; or the equivalent combination of education and experience.

**Experience Knowledge & Skills**:

- Logistics and/or Supply Chain Management experience,
- Background in warehousing, transport (uni or multimodal), customer service or sales force,
- Background with cargo tracking.
- Knowledge of an ERP or a supply chain management software is a plus.
- Willingness to work in dangerous or insecure locations.

**Languages**:
National Professional: Fluency (level C) in English language and the duty station’s language, if different.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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