Supply Chain Coordinator

1 week ago


مصر, Egypt Plan International Full time

The Organization
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for - and respond to - crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country is divided: two urban (Cairo and Alexandria) and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and Aswan). Plan Egypt’s work focuses on child rights, implementing programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives listed below: Improve the quality of early childhood care & education; Promote economic empowerment of vulnerable young men & women; Facilitate girls in realising their full potential in an enabling and gender responsive environment that protects them from all forms of abuse, neglect, exploitation and violence; Support adolescents and young people, particularly girls to become active drivers of change and lead the way towards more equitable and inclusive societies; Promote adolescents and young people, particularly girls to be empowered to take informed decisions about their sexual and reproductive health and live free from gender-based violence

**Purpose**:
As part of Plan Egypt Operations Team, this role plays a vital part in the administration and smooth running of the department, providing support to the Procurement team according to the supply chain manual.
Act as the first line of support for SAP Procurement functional queries and issue handling, working closely with the Supply Chain Systems and Standards Lead to provide workable solutions for users. Support the integration of current business processes for procurement with a specific focus on SAP.

**Accountabilities**: Manage and supervise tendering process to ensuring they are in line with the PLAN policy while ensuring invitations are sent to appropriate suppliers and service providers. Manage the process of evaluating of purchase offers from suppliers ensuring that offers meet defined requirements and make recommendations on the best offers ensuring cost effectiveness with quality. Manage the development of the annual procurement plan and budget and ensure that actuals are in line with the budgeted amounts. Using SAP system Material Master for Manage Procurement cycle at County as Senior Management & stock Management in addition to update supplier registration, annual Evaluation, follow up and Reporting. Manage the implementation and execution of direct orders to suppliers in line with the organization’s procurement policy. Provide orientation to staff on procurement process and best practices to ensure that all staff has the required level of knowledge. Manage relationship with procurement agents. Develop, execute and report in corporation with program team procurement plans for all project proposals to ensure high level of procurement support to projects. Facilitate the process of renting premises to Plan or any international staff to ensure that Plan guidelines are followed. Oversee the inventory transactions through physical counts, inspection, etc. to ensure that inventories agree with recorded amounts. Oversee the preparation and maintenance of an inventory of fixed assets in the organization’s premises such as furniture, fixtures and office equipment to maintain accurate records. Oversee the process of customs and ensure that customs clearance is affected in an efficient manner within legal requirements. Manage the process of insuring the organization’s assets within set policies and standards. Any other tasks required of him/her in accordance with supply chain procedures.
Risk Management Identify and manage project risks Promote compliance with Plan Egypt and donor requirements and regulations in project implementation Report possible project risks to Plan International Egypt colleagues in a timely and transparent manner. As assigned by the Line Manager
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code o



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