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Senior Procurement and Logistics Assistant

4 weeks ago

مصر, Egypt Emprego EG Full time

**Details**:

- Deadline:

- Mar 25, 2024
- Location:

- Egypt- Organization:

- International Organization for Migration (Egypt) / International Organization for Migration in the Middle East and North Africa
- Sectors:

- Logistics, Procurement
- Job type:

- Contract, 12 months +
- Languages:

- Arabic, English- Work experience:

- Min 4 years
- Date posted:

- Mar 12, 2024

**Description**:
**_ Organizational Scope & Context:_**

**_ Core Functions / Responsibilities:_**
- Conduct overall logístical needs within the Country office, including purchases of vehicles, office equipment, furniture and consumables, property management, assets control, supply, and insurance related matters.
- Assist the Procurement and Logistics Officer in planning the procurement processes and analyses of purchasing trends of the Country Office. Identify logístical bottlenecks and propose and the ways to fill in the gaps.
- Prepare and conduct Request for quotations (RFQs), Purchase requisition (PRs) and Evaluation forms upon receipt of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with IOM rules and regulations.
- Coordinate and liaise with Project Managers in the Country office regarding procurement and service requests and requirements, in order to consolidate overall procurement (or services) requirements and optimize purchasing power.
- Coordinate the movement of goods and services to and from the organization and to beneficiaries.
- Ensure that goods and services are delivered on time and in good condition.
- Coordinate transportation, storage, and distribution of goods and services.
- Coordinate the fleet of the Country office including and not limited to Dispatch, Fuel tracking, drivers schedule, vehicle maintenance.
- Plan and prepare procurement actions and analyse procurement requests, identify service providers, evaluate information regarding vendor’s performance regarding quality, prices delivery of equipment in respect of organizations best interests.
- Fill and update electronic system with all related data and manage logistics filling system.
- Update Vendors master list, and regularly perform supplier selection and evaluation.
- Follow-up on purchase order status and keep requestors abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
- Perform regular inventory entries of purchased assets and maintain Inventory database.
- Ensure receipts are received when payment is conducted in cash. Request authorization of CoM, Head of Resources Management and Procurement and Logistics Officer regarding bank transfer payments.
- Provide all necessary documentation to vendors regarding VAT and customs exemption and follow up. Whenever feasible ensure that mission gets duty free goods/services.
- Monitor the assets of the IOM through AAF and prepare needed inventory reports.
- Coordinate building maintenance and cleaning staff and ensure the works are completed up to the standard.
- Perform such other duties as may be assigned.

**_Required Qualifications and Experience:_**

**Education**
- Bachelor’s degree in Procurement, Business Administration, Project Management, or an equivalent from an accredited academic institution with Four years of relevant professional experience; or,
- High School degree/certificate with Six years of relevant professional experience

**Experience**
- Professional experience with specific focus on local/international procurement, clearing and forwarding, VAT, Egyptian policies, laws and regulations.
- Fleet management experience and insurance management.
- Experience in inventory/stock/supplies management.
- Experience working with an international organization or NGO in the procurement section.

**Skills**
- Knowledge of financial rules and regulations.
- Ability to work independently or with mínimal supervision.
- Managerial skills are required (planning, organization and reporting).
- Good communication skills.
- Ability to work effectively and harmoniously with colleagues from various cultures and professional backgrounds.
- Personal commitment, efficiency, flexibility, drive for results
- Ability to meet deadlines and work under pressure.
- A good level of computer literacy, and knowledge of SAP will be considered as an advantage.

**Languages**
- Fluency in English and Arabic both Oral and written.
- French Language is an advantage.

**Notes**

**_ Required Competencies:_**

**Values** - all IOM staff members must abide by and demonstrate these three values:

- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises

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