Purchasing Supervisor

7 months ago

مصر, Egypt SABIS Network Full time

**Job Number**

EGYPT00123

**Job Type**

Non-Teaching

**School / Entity Name**

The International School Of Choueifat, Cairo

**Department**

Administration

About SABIS®

SABIS® is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS® schools implement the proven, proprietary SABIS® Educational System, which has been developed and refined for over 135 years.

All students in the SABIS® Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.

Job Purpose

The Purchasing Supervisor is responsible for coordinating all procurement activities for the International Schools of Choueifat and CADMUS® International Schools in Egypt. S/He must develop and implement the proper strategies, and negotiate the best deals to ensure cost-effectiveness and best quality of products and services at all times. S/He should maintain solid relationships with existing stakeholders and build new ones with local and international suppliers according to the business need.

Key Responsibilities:

- Supervise, monitor, and prepare (when needed) the purchase orders of the schools while complying with the SABIS® procurement guidelines
- Follow up on the schools’ purchase orders and ensure a timely and accurate delivery of all items; this includes but is not limited to, furniture, stationary, toiletries, students’ uniforms, etc
- Prepare bid proposals and conditions, get competitive quotations on commodities and services, and share recommendations before submitting to the Regional Administration Manager for final decision and approval
- Evaluate products and ask for samples when needed, negotiate and compare prices for best possible rates and cost saving
- Review technical specifications including terms, conditions, and evaluation criteria
- Ensure schools’ purchased items and products comply with the requested specifications, quantity, quality, and prices
- Follow up on invoices to suppliers in coordination with the Business Office and Accounting department(s), ensure accurate and timely payments, and abide by the contracts and the SABIS® rules and regulations
- Keep all purchasing data and documents updated at all times, this includes but is not limited to, list of suppliers, suppliers’ evaluation, contracts, responses, and proposals
- Forecast future needs of services and products for the schools in coordination with the concerned parties, and conduct regular inventory checks for all entities to make sure stock levels are always accurate
- Manage inventories and maintain accurate purchase and pricing records
- Develop contracts and agreements with all external service providers in coordination with the lawyers (when needed) and the Regional Administration Manager; ensure full abidance by the set terms and conditions, and raise any concern if and when needed
- Develop and ensure a proper implementation of all purchasing policies and procedures
- Analyze expenditures and market trends, identify potential risks, and propose action plans accordingly
- Assist in the preparation of the yearly procurement budget based on collected data from all entities, and share recommendations for enhancements in terms of services and savings
- Request and prepare periodic reports on expenditures and purchases
- Establish and maintain strong relationships with existing vendors and service providers, identify potential ones through research and market visits, and seek new offers and proposals aiming to enhance the quality of products and optimize cost efficiency
- Liaise between the purchasing departments in all assigned SABIS® entities and the external suppliers and contractors to ensure a proper coordination and centralization of all procurement activities
- Follow up on teams’ deliverables to ensure a proper workflow of daily operations
- Train the team and develop their capabilities for optimum performance and productivity
- Perform other tasks as requested as they arise and as delegated by the Management

Ideal Requirements:

- Bachelor’s degree in Business Administration or equivalent
- English and Arabic Proficient
- A minimum of 5 to 8 years of experience in a relevant field
- Professional behavior and Ethical Conduct
- Delivering results
- Seeking Continuous improvement
- Showing Accountability and taking Ownership
- Multi-tasking
- Time Management
- Organizational skills and attention to details
- Good communication and negotiation skills
- Analytical skills

Employment Requirements:
Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.

SABIS® is an equal opportunity employer. We are dedicated to a policy of n

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