Programme Assistant

3 weeks ago

مصر, Egypt UNICEF Full time

**Job no**: 558629

**Contract type**: Fixed Term Appointment

**Duty Station**: Cairo

**Level**: G-5

**Location**: Egypt

**Categories**: Social and Behavior Change

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

**For every child, care.**

**How can you make a difference?**

The programme assistant supports the section by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor the country programme on timely and effective delivery.

**Summary of key results**:

- Facilitating the process of consultancy contracts, vendors and external partners that support programme delivery. Preparing, filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logístical arrangements. Keeping vendor lists, partners, and consultant rosters up-to-date.
- Collecting invoices, filing documents as well as processing in VISION and Service Gateway.
- Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
- Maintaining office calendar and arranging meetings, as well as minutes of meetings.
- Providing travel assistance to staff members in the section for travel arrangements and entitlements.
- Maintaining and updating a system which monitors the absence of staff.
- Preparing and maintaining records pertaining to programme planning and development.
- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs).
- Supporting meetings and conferences taking care of the logístical arrangements, liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

**To qualify as an advocate for every child you will have**
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
- A minimum of five years of progressively responsible administrative or clerical work experience is required.
- Fluency in Arabic and English is required.

**Specific Technical Knowledge Required**

Strong organizational, planning and prioritizing skills and abilities.

High sense of confidentiality, initiative and good judgment.

Ability to work effectively with people of different national and cultural backgrounds.

Training and experience using MS Word, Excel, PowerPoint and other UNICEF software

Strong office management skills.

**For every Child, you demonstrate...**

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

**UNICEF competencies required for this post are**

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

**Remarks**:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

**Advertised**: 03 Apr 2023 Egypt Standard Time
**Deadline**: 16 Apr 2023 Egypt Standard Time

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