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Assistant to Artistic Director
4 weeks ago
This is an onsite, full-time project-based temporary role.
Job Summary
Reporting to the Artistic Director, the Assistant will provide a wide range of services in support of the Artistic Director and the efforts of the Artistic Team. Key responsibilities include handling internal and external communications, scheduling, expense management, and handling special projects. We are looking for a well-organized, detail-oriented, proactive, and resourceful individual who can anticipate needs and work cooperatively with all levels of employees and external stakeholders.
Roles & Responsibilities
- Answers phones, responds to inquiries, and engages in frequent and professional internal and external communication for the Artistic Director.
- Schedule meetings and travel for the Artistic Director.
- Prepares written materials, presentations, and correspondence for Artistic Director. Ensure that all printed materials are well-written and proofed.
- Prepare meeting agendas, attend meetings, take minutes, and manage follow-up as needed.
- Prepares written meeting materials, and packets to support the Artistic Director and other members of the Artistic Team.
- Supports the Artistic directors' administrative budget, and tracks expenses and reimbursement for the Artistic Director.
- Work with the Executive Office Liaison, on behalf of the Artistic Director and Team.
- Manages special projects.
Qualifications & Requirements
- Bachelor’s degree required
- Fresh graduates are welcome to apply
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
- Proficiency with office applications, and aptitude for learning new software and systems.
- Ability to maintain confidentiality of company information.
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