Bidding Specialist

Job Summary The Bidding Specialist is responsible for managing and coordinating the end-to-end bidding and tendering process, ensuring the timely preparation and submission of accurate, competitive, and compliant bids. The role involves reviewing tender documents, coordinating with internal departments and technology vendors, preparing technical and commercial proposals, and ensuring compliance with client requirements and submission deadlines.

Key Responsibilities
• Identify, monitor, and review relevant tenders, RFPs (Requests for Proposals), RFQs (Requests for Quotations), and IT project opportunities.
• Analyze tender documents to understand scope of work, technical specifications, eligibility criteria, commercial requirements, and submission deadlines.
• Prepare and maintain a tender calendar and bidding pipeline to ensure timely submissions and follow-ups.
• Coordinate with Sales, Presales, Technical, Finance, Procurement, and Legal teams to collect the required information and documentation.
• Prepare, compile, review, and submit technical and commercial bid documents in accordance with tender requirements.
• Ensure that all bids comply with client requirements, tender conditions, and applicable company policies.
• Request and follow up on quotations, pricing, technical specifications, and compliance documents from suppliers and technology vendors.
• Prepare compliance matrices, tender checklists, bid forms, and supporting documentation.
• Coordinate the preparation of company profiles, financial documents, legal documents, certifications, and other required tender attachments.
• Follow up on bid clarifications, addenda, amendments, and requests for additional information from clients.
• Maintain an organized database of submitted bids, tender documents, results, and relevant correspondence.
• Track bid outcomes, including awarded, rejected, and pending tenders, and support post-bid analysis to identify areas for improvement.
• Ensure that all bid submissions are accurate, complete, professionally presented, and submitted within the specified deadlines.
• Support the preparation of bid bonds, performance bonds, and other tender-related guarantees in coordination with Finance, when required. Job Requirements
• Bachelor's degree in business administration, Engineering, Commerce, or a related field.
• 1–3 years of experience in bidding, tendering, proposal coordination, or a similar role.
• Experience in the IT, telecommunications, systems integration, or technology solutions industry is preferred.
• Good understanding of RFPs, RFQs, tender documentation, and bid submission procedures.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong written communication skills and attention to detail.
• Good organizational, time-management, and follow-up skills.
• Ability to coordinate effectively with multiple internal departments and external stakeholders.
• Ability to manage multiple bids simultaneously and meet strict deadlines.
• Good command of English, both written and spoken. Required Competencies
• Attention to Detail
• Planning and Organization
• Time Management
• Communication and Coordination
• Analytical Thinking
• Problem-Solving
• Teamwork and Collaboration
• Deadline Management
• Document Control and Accuracy