Executive Secretary

1 week ago

مصر, Egypt Paradise Inn Group for Hotels and Resorts Full time

We are looking for a competent
**Executive Secretary** to our hotel. You will be the one to organize and maintain the chairman’s schedule and assist them by performing a variety of administrative tasks.

**Responsibilities**:

- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes.
- Receive and screen phone calls and redirect them when appropriate.
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.

**Requirements and Skills**:

- Proven experience as executive secretary.
- Proficient in MS Office.
- Fluency in English.
- In-depth knowledge of office management
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or a relative field.

**About Paradise Inn Group for Hotels and Resorts**:
Luxury hotel Dating back to the early 20th century, this historic hotel is right on Alexandria’s waterfront where breakfast can be enjoyed on the rooftop terrace with panoramic Corniche views. Accommodations: The hotels have 5 room categories, All Rooms are fully renovated and decorated with Luxurious Fabrics: Standard, Deluxe, Superior, Junior Suite, and Royal Suite. Amenities: Coffee tray, Satellite Tv, Free Wi-Fi, Daily newspapers, Mini bar, Private bathroom, Toiletries kit, Sippers, Hair dryer, and a Balcony. Facilities: 24 hours room service, Laundry, Dry cleaning, 24 hours security, Valet parking. Halls: Queen Elizabeth, Prince of Wales, King Edward Outlets: Blue harbor Cafe & Restaurant - Skyroof Rooftop Lounge Locations: The hotel is situated a 2-minute walk from the El Raml Train Station and the sandy beaches. The library of Alexandria is 1.5 km away, located 1 km from Constantine Cavafy Museum, 2 km from the Opera, 2 km from Qaitbait Citadel Near to The Central Bank of Egypt, Embassies and Consulates, Tourist Organizations, 24 mins / 8 km to City Centre Alexandria.

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