Document Controller, Pds Projects
1 week ago
JLL supports the Whole You, personally and professionally.
About JLL
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Project & Development Services - MENA
JLL Project & Development Services (P&DS) MENA provides consulting, design, management and build services to tenant and owners, leveraging technology and digital solutions to drive outstanding service delivery.
We bring a life-cycle perspective to our clients, from development solutions to our core services in programme, project and cost management and consulting in digital solutions, tenancy management, sustainability, leisure & entertainment, and workplace & design.
**What this job involves**:
- Managing and maintaining the Aconex system for multiple projects.
- Setting up and configuring Aconex for new projects.
- Creating and managing document numbering systems and file structures.
- Uploading, organizing, and distributing project documents through Aconex.
- Tracking document revisions and ensuring version control.
- Managing user access and permissions within Aconex.
- Providing training and support to project team members on Aconex usage.
- Generating reports and dashboards from Aconex as required.
- Ensuring compliance with document control procedures and policies.
- Collaborating with project managers and team members to streamline document workflows.
- Assisting in the archiving of project documents upon project completion.
- Troubleshooting Aconex-related issues and liaising with Aconex support when necessary.
- Participating in continuous improvement initiatives for document management processes.
Desired Skills and experience for this
- Proven experience as a Document Controller, preferably in the construction or real estate industry.
- Advanced knowledge and hands-on experience with Aconex.
- Strong understanding of document control principles and best practices.
- Excellent attention to detail and organizational skills.
- Proficiency in Microsoft Office suite, particularly Excel and Word.
- Ability to work effectively in a fast-paced, deadline-driven environment.
- Strong communication skills in English, both written and verbal.
- Experience with other document management systems (e.g., SharePoint, Dropbox) is a plus.
- Knowledge of construction project lifecycles and terminology.
- Bachelor's degree in Information Management, Business Administration, or a related field preferred.
- Aconex certification or willingness to obtain certification.
- Ability to work independently and as part of a team.
- Problem-solving skills and proactive approach to identifying and resolving issues.
- Experience in the Middle East construction industry is advantageous but not essential.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate
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