Emea Pa

Job Main Scope:
It is a creative and enthusiastic technical assistant to support Europe, Middle east, and Africa team with administrative and technical tasks. This role will provide pro-active high-level secretarial support, in this busy and demanding environment, a top level of service is always required.

The PA is self-starter and can interact with senior and international network both inside the business and externally. He/she must be capable of managing his/her own time effectively, manage a high volume of work (much of which is required in short timescales and with high accuracy to meet the Company’s high standards of Corporate Governance). Composing communications, scheduling meetings/ events, and creating both regional and global reports. The role will require high-level administrative skills, technical training, and the ability to work with diversified teams and cultures.

Job Key Responsibilities:
As PA Assistant:
- To act as a PA to RA Head EMEA, providing the support necessary to aid in travel arrangement, agenda management, and other necessary areas, to enable them to manage their schedule and workload seamlessly.- To organize an accurate and workable meetings schedule for the director and team, prioritizing and proactively managing competing priorities.- Diary management - filtering and prioritizing, avoiding clashes, planning meetings ahead.- Organization and administration of local meetings & visitors, including regular Team meetings - coordinating all logistics i.e. attendees, timings, equipment and rooms.- Management of external stakeholders - responsible for reception and smooth running of meetings.- Screen, respond to and redirect mail, as appropriate.- Process travel expenses and invoices.- Travel management - preparation of itineraries, visas, transport, etc.- Proactively collaborating with PA’s within the company.- Share best practices and Ways of Working.- managing different meeting (Scheduling & MOMs)- Organize head of RA travel arrangements.- Organize EMEA RA regional meetings and events.- Provide technical assistance to EMEA leads.

As Regional Coordinator:
- To be responsible for pulling together presentation and pre-reading materials and collating in a timely manner, in preparation for meetings.- Work closely with EMEA 1UL BG leads on data collection for global reports- Responsible for RA EMEA communications, and RA newsletters.- Pro-actively tackling issues related to administrative processes to ensure speed and efficiency across EMEA.- Ownership of JML (Joiners, Movers & Leavers) process for the team.- Creation and Management of documents database.- Managing Budget reports across EMEA.- Managing team events (Regional meetings, team buildings etc )

Job Requirements & Qualifications:
- Bachelor’s degree in relevant studies- 2 to 5 years of Experience- Fluent English (verbal and written)- Excellent verbal and written communication skills- The position involves communication with staff at all levels throughout the Company and external contacts.- The incumbent will be required to build and develop knowledge of key individuals and respond appropriately to queries and requests.- proficiency in MS office : excel, power point, word is a must- Digital skills: powerBi or any alike is a plus- Event management- Strong Presentation Skills and Creativity