Plasma Procurement Admin Assistant

2 weeks ago

مصر, Egypt 00E1 - Grifols Egypt Plasma Der Full time

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

**Job objective**

Perform a wide variety of administrative duties of a highly confidential and sensitive nature. Provide assistance, including arranging meetings, taking minutes of meetings, booking travel arrangements, managing communications and others. Coordinating with internal and external parties.

**Key responsibility**
- Communicate manager instructions or requests to relevant individuals and/or departments to ensure smooth coordination.
- Maintain confidential records and proper electronic and paper filing system to ensure proper office administration and record keeping.
- Maintain a proper and organized calendar, internal and external correspondence for the head to support optimum utilization of time and attention to priority.
- Organize and arrange calls and meetings, ensuring minutes of meetings are accurately recorded and communicated to attending parties.
- Follow up on required actions to be executed by assigned/concerned personnel.
- Ensure that all policies, procedures, processes and standard operating procedures are applied correctly and followed thoroughly to ensure a standardized process.
- Manage and communicate with different and several stakeholders.
- Act as the point of contact between the executives and internal or external colleagues.
- Other duties as assigned.

**Academic experience required**

Bachelor’s degree in business management, Administration or related discipline

**Professional experience required**

5-7 years of secretarial experience

**Computing skills**

Professional use of computer and MS Applications.

**Personal skills**
- Excellent secretarial & Multitasking skills
- Excellent Planning and organizing skills
- Self-driven who can work with minimum supervision
- Flexible multitasker and can work under pressure
- Strong Time Management and Interpersonal Skills

**Languages**

Fluent in written and spoken English and Arabic.

LI-LS1

**Location**:EMEA : Egypt : Egypt**:EGTOLIP - Tolip El Narges-New Cairo**

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